Operations Administrator

Technimove Ltd; Croydon; On-site; GBP 22,000 - 30,000; Full time

Job summary

Technimove Ltd. is seeking an organised Operations Administrator to support day-to-day operations across Operations, Projects, Engineering and Sales.

You will help with resource planning, project coordination, administration and supplier management, ensuring timely actions and accurate records. The role requires strong Microsoft Office skills, clear communication, and a proactive mindset to drive efficiency.

Qualifications

• Previous administration, coordination, or operational experience.
• Strong attention to detail and excellent organisational skills.
• Good knowledge of Microsoft Office, particularly Excel.
• Strong communication skills and confidence working with stakeholders.
• Proactive, positive attitude and willingness to go the extra mile.
• Ability to stay calm under pressure and keep things moving.

Responsibilities

• Coordinating engineer availability, resource allocation and project schedules.
• Managing daily HubSpot and Kantata queues, ensuring actions are completed on time.
• Maintaining accurate operational records, spreadsheets and systems.
• Supporting Project Managers and Coordinators with project administration, documentation and timelines.
• Monitoring timesheets, expenses and payroll-related information.
• Liaising with internal teams, customers and third-party suppliers.
• Maintaining our approved supplier and subcontractor database.
• Supporting supplier onboarding and monitoring supplier performance.
• Helping identify process improvements and cost-saving opportunities.
• Providing general operational support to the Resource Manager and wider team.

Skills

Administration experience

Organisational skills

Microsoft Office / Excel

Communication skills

Proactive attitude

Tools

HubSpot

Kantata

CRM systems

Job description

Who are we?

At Technimove, we’re passionate about transforming the way the world’s leading IT service providers manage their data centres. As the market leader in Data Centre Transformations, we deliver high-quality Professional Services and Data Centre Migrations for global clients, from ambitious start-ups to some of the most recognisable names in tech. Our secret weapon? Our people. Known as our TechniPeople, we’ve built a diverse, supportive, and ambitious team that thrives on collaboration, innovation, and passion. Some of our colleagues have been with us for over a decade, while many others are just starting their journey — but all share the same energy, drive, and love for what we do.

We’re looking for an organised and proactive Operations Administrator to join our team and play a key role in keeping our day-to-day operations running smoothly. This is a varied role where you’ll work across Operations, Projects, Engineering and Sales, supporting resource planning, project coordination, administration and third-party supplier management.

What You’ll Be Doing

• Coordinating engineer availability, resource allocation and project schedules.
• Managing daily HubSpot and Kantata queues, ensuring actions are completed on time.
• Maintaining accurate operational records, spreadsheets and systems.
• Supporting Project Managers and Coordinators with project administration, documentation and timelines.
• Monitoring timesheets, expenses and payroll-related information.
• Liaising with internal teams, customers and third-party suppliers.
• Maintaining our approved supplier and subcontractor database.
• Supporting supplier onboarding and monitoring supplier performance.
• Helping identify process improvements and cost-saving opportunities.
• Providing general operational support to the Resource Manager and wider team.

What we’re looking for

You’ll be highly organised, confident managing multiple priorities and comfortable working in a fast-paced operational environment. We’re looking for:

• Previous administration, coordination or operational experience.
• Strong attention to detail and excellent organisational skills.
• Good knowledge of Microsoft Office, particularly Excel.
• Strong communication skills and confidence working with different stakeholders.
• A proactive, positive attitude and willingness to go the extra mile.
• The ability to stay calm under pressure and keep things moving.

Experience with resource scheduling, project administration, engineering/field-based teams, CRM or project management systems would be advantageous. If you're looking for a varied operations role where you can take ownership, develop your skills and make a real contribution to the wider team, we’d love to hear from you.