Operations Administrator

Hawk 3 Talent Solutions; West Yorkshire; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Company pension scheme

Bike-to-work scheme

On-site parking

Casual dress code

Friendly team environment

Career development opportunities

Job summary

Hawk 3 Talent Solutions in West Yorkshire is seeking an organised Operations Administrator to support a busy operations environment with a focus on logistics and workforce coordination. Based in Sherburn in Elmet, you will handle day‑to‑day admin, maintain records and assist multiple departments.

This permanent, office-based role requires strong organisational skills, attention to detail and the ability to manage multiple tasks.

Qualifications

• Good working knowledge of Microsoft Office, including Excel.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to prioritise workload and manage multiple tasks.
• Good problem-solving abilities.
• Excellent communication skills.
• Ability to work independently and as part of a team.
• Professional and positive attitude.
• A proactive, hands-on approach to work.
• Previous experience within an operations, logistics, transport or administration environment would be advantageous; however, attitude, organisation skills and willingness to learn are equally important

Responsibilities

• Provide day-to-day administrative support to the Operations team.
• Manage operational inboxes and ensure documentation is processed promptly.
• Prepare and distribute job sheets and operational paperwork.
• Support departments with general administrative tasks as required.
• Assist with ad-hoc operational requests and projects.
• Scheduling & Workforce Coordination: Assist with employee and supervisor scheduling.
• Update and maintain workforce records and schedules.
• Support accreditation and compliance administration.
• Ensure employee and site information remains accurate and up to date.
• Travel, Accommodation & Logistics: Arrange accommodation and travel for employees.
• Coordinate transport and logistical requirements.
• Manage vehicle servicing, MOT and maintenance bookings.
• Support operational planning and logistics activities.
• Systems, Data & Documentation: Maintain and update internal systems and databases.
• Ensure records and documentation are accurate and well organised.
• Support filing, document management and compliance administration.
• Produce and maintain operational reports and records.
• Transport Administration: Manage vehicle‑related administration and documentation.
• Maintain records relating to insurance, transport systems and compliance.
• Assist with general transport administration activities.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Teamwork

Proactive attitude

Tools

Microsoft Office

Excel

Job description

Operations Administrator

Sherburn in Elmet, West Yorkshire. LS25

Salary: £28,000 - £30,000 per annum

Permanent Office Based role

Working Hours

Monday to Friday, 9:00am – 6:00pm

Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.

Location

Commutable from Leeds, York, Tadcaster, Castleford, Garforth, Wetherby, Aberford and Pontefract

The Opportunity

Hawk 3 Talent Solutions are recruiting for an organised, proactive and hands‑on Operations Administrator to join a busy and fast‑paced operational environment. This is a varied role where no two days are the same, providing key administrative support across the business with a particular focus on operations, logistics and workforce coordination. Based on the attached role profile.

Working closely with operational teams, project staff and management, you will play a vital role in ensuring day‑to‑day activities run smoothly while maintaining accurate records, coordinating logistics and supporting multiple departments.

Key Responsibilities

• Operational & Administrative Support: Provide day‑to‑day administrative support to the Operations team.
• Manage operational inboxes and ensure documentation is processed promptly.
• Prepare and distribute job sheets and operational paperwork.
• Support departments with general administrative tasks as required.
• Assist with ad‑hoc operational requests and projects.
• Scheduling & Workforce Coordination: Assist with employee and supervisor scheduling.
• Update and maintain workforce records and schedules.
• Support accreditation and compliance administration.
• Ensure employee and site information remains accurate and up to date.
• Travel, Accommodation & Logistics: Arrange accommodation and travel for employees.
• Coordinate transport and logistical requirements.
• Manage vehicle servicing, MOT and maintenance bookings.
• Support operational planning and logistics activities.
• Systems, Data & Documentation: Maintain and update internal systems and databases.
• Ensure records and documentation are accurate and well organised.
• Support filing, document management and compliance administration.
• Produce and maintain operational reports and records.
• Transport Administration: Manage vehicle‑related administration and documentation.
• Maintain records relating to insurance, transport systems and compliance.
• Assist with general transport administration activities.

Skills & Experience

• Good working knowledge of Microsoft Office, including Excel.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to prioritise workload and manage multiple tasks.
• Good problem‑solving abilities.
• Excellent communication skills.
• Ability to work independently and as part of a team.
• Professional and positive attitude.
• A proactive, hands‑on approach to work.
• Previous experience within an operations, logistics, transport or administration environment would be advantageous; however, attitude, organisation skills and willingness to learn are equally important

Benefits

• Salary of £28,000 - £30,000 per annum
• Company pension scheme
• Bike-to-work scheme
• On‑site parking
• Casual dress code
• Friendly and supportive team environment
• Opportunity to develop operational and administrative experience
• Varied and interesting role with long‑term career prospects.

Working Hours

Monday to Friday, 9:00am – 6:00pm

Additional paid overtime may be required during busy seasonal periods, including occasional Saturday and evening working on a rota basis.

If you're an organised administrator who enjoys variety, thrives in a fast‑paced environment and wants to be part of a supportive team, we'd love to hear from you.

Closing date is 24.10.2026 Please note this could change subject to suitable applications.