Operations Administrator

Ips; Stanton under Bardon; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Annual Leave 28 days

Pension scheme

Life Assurance

Wellness/Employee Assistance Programme

Eye Care Vouchers

Rewards & Recognition

Retail discounts

Job summary

Ips in Bardon is seeking an Operations Administrator to join our friendly team on a full-time permanent basis. You will report to the Site General Manager at Bardon and handle daily performance reporting and invoicing queries.

Responsibilities include collating invoicing data, validating supplier charges, raising POs, and ensuring reports are accurate. You will be the main contact for financial queries and contribute to payroll reporting with agencies.

Qualifications

• Advanced level spreadsheet skills and problem analysis.
• Ability to work using own initiative and manage own workload.
• Logical approach to problem solving and data interpretation.
• Ability to work on their own and as part of a team.
• Excellent attention to detail and accuracy.

Responsibilities

• Report sites' daily performance with the Site General Manager and CAM.
• Collate and report invoicing data to IPS accounts.
• Validate weekly supplier charges and raise POs.
• Ensure that all reports are accurate and up to date.
• Be the primary contact for customers for all financial queries.
• Collate daily and weekly operational KPIs and share with stakeholders.
• Collate warehouse, transport and production forecasting and report to stakeholders.
• Manage ASN and masterdata.
• Compile monthly and weekly payroll reports.
• Work with agencies to ensure payroll accuracy for all staff.

Skills

Advanced Excel

Self-motivation

Time management

Problem solving

Attention to detail

Communication

Teamwork

Job description

Job Description

We would like to present you with an exciting opportunity for an Operations Administrator to join our friendly team in Bardon on a full time permanent basis.

Salary

£29,000 - £32,000 per annum, depending on experience.

Working Hours

Monday-Friday, 6am-2:30pm.

As an Operations Administrator you will work closely with the Site General Manager at Bardon, the Operations Administrator role is to report the site’s daily performance, weekly site results and be the first point of contact for all invoicing queries.

Key Duties of an Operations Administrator

• Work closely with GM and CAM to report sites daily performance.
• Collate and report all invoicing data to IPS accounts.
• Validate weekly supplier’s charges and raise POs.
• Ensure that all reports show accurate and up to date information.
• Be the primary contact for customers for all financial queries.
• Collate daily and weekly reports of operational KPIs and share with major stakeholders.
• Collate warehouse, transport and production forecasting and report to stakeholders.
• Manage ASN and masterdata.
• Compile monthly and weekly payroll reports.
• Work closely with agencies to ensure payroll is accurate for all staff members.

Qualifications

• Advanced Level Spreadsheet skills and problem analysis.
• Ability to work using own initiative and ability to manage own workload.
• Logical approach to problem solving and data seen.
• Ability to work on their own and as part of a team.
• Excellent attention to detail and accuracy skills.
• Ability to communicate effectively and professionally.

Additional Information

As part of our drive to make IPS a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – 28 days inclusive of the bank holidays.
• Pension scheme – We want colleagues to enjoy a comfortable retirement so we offer agreat contribution of 4% employee and 4% employer.
• Life Assurance – x2 your annual salary.
• Wellness – Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
• Everyday discounts – Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity.