Operations Administrator

Advanced Resource Managers; Portsmouth; Hybrid; GBP 20,000 - 25,000; Part time

Job summary

A recruitment agency is hiring an Operations Administrator in Portsmouth. The ideal candidate will support the Head of Operations with diverse office duties, including facilities maintenance and project support. This part-time role prioritizes work/life balance with flexible working arrangements, combining remote and office work. Candidates should have prior support role experience and good interpersonal skills.

Qualifications

• Previous experience working in a support role.
• Ability to work autonomously and tackle any task.
• Experience in project administration and task coordination.

Responsibilities

• Maintenance of facilities.
• Purchase and restock of office supplies.
• Managing incoming and outgoing post.
• Supporting sales teams with client-based admin.
• Administration of documents through DocuSign.

Skills

Customer care skills

Interpersonal skills

Task coordination

Logical thought process

Autonomy

Job description

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We are hiring for an Operations Administrator to join our team in Portsmouth, supporting our Head of Operations with general office duties.

Based in brand new 5* offices, outside of Port‑Solent. Work/Life balance is a priority, so we offer flexible working and a hybrid set up, working from home and the office.

What you’ll be doing:

• Maintenance of facilities
• Purchase and restock of office, stationery and kitchen consumables
• Waste management and recycling
• Producing and maintaining operational process guides, including organisation of other teams to produce the same
• Create PO’s and process Invoices for the operations department
• Managing incoming and outgoing post
• Supporting Sales teams with client-based admin, social media liaison, audits and similar requests
• Project support to the Project Manager on internal and external client facing projects
• Auditing; internal processes and supply chain including tracking & benchmarking
• Assistance on new product rollouts, supporting the IT team
• Maintaining and supporting Preferred Supplier Lists across the business
• Managing generic mailboxes; responding to basic queries and escalating where necessary
• Administration of documents through DocuSign
• Organisation of the company memberships, subscriptions, certifications and awards

About you:

• Previous experience working in a support role
• A logical thought process with an ability to prioritise and delegate
• Good interpersonal and customer care skills
• Experience in project administration and task co‑ordination
• Willingness to tackle any task to get the job done
• Ability to work autonomously

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• Staffing and Recruiting