Operations Administrator

SmartRecruiters, Inc.; Newbold on Avon; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Annual Leave 28 days

Pension 4% employee + 4% employer

Life Assurance 2x salary

Wellness - EAP 24/7

Eye care vouchers

Reward & Recognition

Retail discounts

Job summary

Culina Group is hiring an Operations Administrator at our Rugby site on a full-time permanent basis. You will support day-to-day site operations, facilities, H&S and compliance while working the Tuesday-Saturday nights shift (7pm–5am) and delivering high-quality administrative service.

Join a friendly team where accuracy, teamwork and attention to detail are valued. The role requires logistic/warehouse admin experience, clear communication with colleagues and external stakeholders, and the

Qualifications

• Experience in an administrative team within a logistics/warehouse environment.
• Clear communication with colleagues and external stakeholders.
• Be a good team worker with loyalty and commitment.
• Knowledge of company procedures and compliance.
• Professional and helpful to ensure smooth operation.
• Plan, organise and prioritise work to meet deadlines.
• Exceptional attention to detail.

Responsibilities

• Monitor H&S portal and report incidents and near misses.
• Collate monthly H&S check information and actions.
• Take and issue monthly H&S meeting minutes and follow up actions.
• Book contractors for remedial works and communicate status.
• Issue permits to work when required.
• Manage diary for contractor services and inspections.
• Request quotes for site repairs.
• Schedule internal audits and communicate findings.
• Manage site inbound/outbound post and mail.
• Coordinate meeting rooms and catering as needed.
• Handle adhoc site purchasing cost-effectively.

Skills

Logistics Admin

Clear communication

Team player

Procedures & compliance

Organisational skills

Attention to detail

Job description

Warrens offer a comprehensive logistics and warehousing service, primarily focused on the needs of major retailers and bakeries.

At Culina Group we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We have an exciting opportunity for an Operations Administrator to join our friendly team at our Rugby site on a full time permanent basis!

Salary: £30,000 per annum.

Working hours: Tuesday-Saturday nights, 7pm-5am.

As an Operations Administrator you will be responsible for the day to day site operation through general site, facilities, H&S and compliance activities. Offering outstanding and organised support in a friendly environment and providing a helpful service.

Key Duties of an Operations Administrator

• Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned.
• Collating of monthly site H&S check information and issue/monitor actions.
• Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions.
• Booking contractors for remedial works and communicate to site accordingly.
• Issuing of Permit to works when required.
• Managing diary for monthly contractor service/ inspections.
• Requesting quotes for site repairs.
• Scheduling BRC internal audits and communicate to site accordingly.
• Manage site inbound and outbound post.
• Managing meeting rooms and catering requirements.
• Site adhoc purchasing for all departments in a cost-effective manner.
• Organising hotels and transport arrangements.

Qualifications

• Experience of working in an administrative team in a logistics / warehouse environment.
• Ability to communicate in a positive and clear manner both with colleagues and external stakeholders.
• Be a good team worker demonstrating loyalty and commitment to the organisation and team members.
• Knowledge of company procedures and actively demonstrates compliance.
• Professional, approachable and helpful to ensure smooth running of the general operation.
• Ability to plan, organise and prioritise work to meet deadlines.
• Exceptional attention to detail.

Additional Information

As part of our drive to make Warrens a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave– 28days inclusive of the bank holidays.
• Pension scheme –We want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer.
• Life Assurance- 2 x your annual salary.
• Wellness –Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers –We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition –We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts- Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!