Customer Service Administrator

Warrens; Rugby; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Annual Leave – 28 days inclusive of H

Pension scheme – 4% employee and 4%

Life Assurance - 2x annual salary

Employee Assistance Programme

Eye Care Vouchers

Reward & Recognition

Everyday discounts via benefits

Job summary

Warrens in Rugby is seeking a Customer Service Administrator to join our team on a full-time permanent basis. You will provide excellent service to customers and clients and contact customers regarding orders; daily handling of customer returns and supporting admin tasks across the business.

Working hours are 9am-5pm, any 5 in 7 days, with the potential for busy peak periods. The role emphasizes strong communication, organisation, and a proactive approach to delivering customer satisfaction.

Qualifications

• Strong communication skills and ability to build rapport.
• Computer literate with MS Office knowledge.
• Excellent organisational skills in busy environments.
• Flexible and adaptable; able to peak periods.
• Able to meet tight deadlines and manage time.

Responsibilities

• Point of contact for all customer queries.
• Respond to customer service emails.
• Contact customers regarding order queries.
• Communicate delivery times and options.
• Update clients on previous orders.
• Handle daily customer returns.
• Ensure reports are completed and shared with stakeholders.
• Record non-conformances and feed back for corrective action.
• Circulate reports to relevant stakeholders.
• Perform other admin tasks as required by the Customer Contract Manager.

Skills

Strong communication

MS Office

Organisational skills

Flexible/adaptable

Deadline-driven

Tools

MS Office

Job description

Company Description

Warrens offer a comprehensive logistics and warehousing service, primarily focused on the needs of major retailers and bakeries.

Company Description

Warrens offer a comprehensive logistics and warehousing service, primarily focused on the needs of major retailers and bakeries.
At Culina Group we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

Due to continued growth an exciting opportunity is now available for a Customer Service Administrator to join our team in Rugby on a full time permanent basis.
As a Customer Service Administrator you will provide our customers and clients with excellent service and contacting customers regarding orders where required.
The role will handle the customer returns on a daily basis and also provide assistance with admin tasks to support teams across the business when required.

Working hours:

Any 5 in 7 days, 9am-5pm.

Key Duties of a Customer Service Administrator:

• Point of call for all customer queries.
• Responding to customer service emails.
• Contacting customers regarding order queries.
• Communicating delivery times and options.
• Updating clients on previous orders.
• Customer returns – dealing with returns daily and handling as required.
• Ensure customer / client reports are completed/formatted correctly and communicated in accordance with agreed timeframes.
• Ensure customer / client non-conformance is properly recorded and fed-back to the client and corrective action taken.
• Ensure the completion and circulation of reports to relevant stakeholders.
• Other administration tasks as determined by the Customer Contract Manager.

Qualifications

• Strong communication skills with the ability to build rapport.
• Computer literate with a good working knowledge of MS Office.
• Excellent organisational skills with the ability to demonstrate a high level of expertise in a busy and demanding environment.
• Have a flexible and adaptable approach to working in order to meet the requirements of the business, particularly at peak periods during the year.
• Able to work to tight deadlines and manage your own time effectively.

Additional Information

As part of our drive to make Warrens a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.
Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – 28 days inclusive of the bank holidays.
• Pension scheme – We want colleagues to enjoy a comfortable retirements so we offer a great contribution of 4% employee and 4% employer.
• Life Assurance - 2 x your annual salary.
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity