Operations Administrator

KBM Resourcing Ltd; Kirriemuir; On-site; GBP 21,000 - 26,000; Full time

Job summary

KBM Resourcing Ltd is seeking an Operations Administrator to support the Operations department in Angus. You will handle delivery notes, despatches, certification, Navision entries, and packing for sales orders while maintaining accurate records and schedules.

The role is full-time, temporary through March 2027 with a chance to become permanent. Strong MS Office skills, attention to detail, and a proactive, team-player attitude are essential.

Qualifications

• Familiarity with office environment and administrative duties is advantageous.
• Proficient in MS Office applications (Outlook, Word, Excel).
• Customer service skills and a good telephone manner are expected.
• Strong organisational skills with the ability to multitask and work under pressure.
• Attention to detail and problem-solving mindset required.
• Team player with willingness to learn and adapt.

Responsibilities

• Prepare delivery notes, despatch notes and returns notes.
• Book equipment returns and update Navision accordingly.
• Type up in-house certification and DNv/certification packs for sales orders.
• Update certification registers and expiry dates; scan and hyperlink to systems.

Skills

Office environment familiarity

MS Office

Customer service

Organisational skills

Multitasking

Attention to detail

Problem solving

Team player

Education

National 5 English

National 5 Maths

Tools

MS Navision

Ariba

Wellsafe

Job description

Operations Administrator (temp)- Angus

The Role

To provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.

Responsibilities

• Prepare all delivery notes, equipment despatch notes and equipment returns notes.
• Book in all equipment rental returns on MS Navision.
• Type up In-House certification.
• Create DNV list and type up DNV certification.
• Create certification packs for sales orders.
• Update hose certification register.
• Scan, save and hyperlink certification to system and update expiry dates.
• Prepare Work Order job packs.
• Update personnel training and competency records.
• Notify 3rd party vendors of off hire dates and update MS Navision to suit.
• Update sales orders with off hire dates on MS Navision.
• Prepare Cargo Summary Tickets.
• Review and file completed Purchase Orders.
• General MS Navision data entry.
• Portal updates for dispatches / returns (Ariba / Wellsafe etc.).
• Send signed Equipment Returns Notes to customers.
• Complete Asset disposal process.
• Allocate equipment to sales orders in MS Navision.
• Answer the main phone line and transfer calls in a professional manner.
• General admin duties across all departments when required.

Requirements

• Understanding of an office environment and admin background beneficial.
• Ability to operate all Microsoft products (Outlook, Word, Excel).
• Customer service skills Good telephone manner.
• National 5 Pass in English & Maths (or equivalent).
• Previous administrative experience preferred.
• Experience using MS Navision (desirable but not essential).
• Strong organisational skills.
• Ability to multi-task and work well under pressure.
• Good attention to detail.
• Ability to problem-solve.
• A team player, with a strong willingness and ability to learn.

Salary- Competitive (DOE)

Full-time

Temp until March 2027 (chance of going perm)