Operations Administrator

Culina; Kilsby; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina is seeking an Operations Administrator to support day-to-day site operations within our Chilled & Fresh division. You will coordinate H&S tasks, compliance activities, contractor bookings and general admin to ensure smooth operation and timely reporting.

This full-time permanent role offers a £30,000 salary on a Tuesday-Saturday night shift (7pm-5am). You will collaborate with colleagues and external stakeholders, delivering accurate documentation and proactive problem solving.

Qualifications

• Experience in an administrative team within a logistics or warehouse environment.
• Ability to communicate clearly with colleagues and external stakeholders.
• Plan, organise and prioritise tasks to meet deadlines with accuracy.

Responsibilities

• Monitor H&S portal and ensure incidents are reported and actions followed up.
• Collate monthly H&S information and issue / monitor actions.
• Take notes and issue monthly H&S meeting minutes with follow-ups.
• Book contractors for remedial works and communicate updates to site.
• Issue permits to work when required and manage contractor schedules.
• Assist with diary management for contractor services and inspections.

Skills

Team player

Effective communication

Planning & organising

Attention to detail

H&S awareness

Tools

Microsoft Office

Job description

As an Operations Administrator you will be responsible for the day to day site operation through general site, facilities, H&S and compliance activities. Offering outstanding and organised support in a friendly environment and providing a helpful service. Key Duties of an Operations Administrator:

• Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned.
• Collating of monthly site H&S check information and issue/monitor actions.
• Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions.
• Booking contractors for remedial works and communicate to site accordingly.
• Issuing of Permit to works when required.
• Managing diary for monthly contractor service/ inspections.
• Requesting quotes for site repairs.
• Scheduling BRC internal audits and communicate to site accordingly.
• Manage site inbound and outbound post.
• Managing meeting rooms and catering requirements.
• Site adhoc purchasing for all departments in a cost-effective manner.
• Organising hotels and transport arrangements.
  Experience of working in an administrative team in a logistics / warehouse environment.
• Ability to communicate in a positive and clear manner both with colleagues and external stakeholders.
• Be a good team worker demonstrating loyalty and commitment to the organisation and team members.
• Knowledge of company procedures and actively demonstrates compliance.
• Professional, approachable and helpful to ensure smooth running of the general operation.
• Ability to plan, organise and prioritise work to meet deadlines.
• Exceptional attention to detail.
• Strong Microsoft Office skills.

Who are Culina?

Culina is the UK's leading independent specialist supply chain partner, trusted by some of the nation's best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day. We currently have an exciting opportunity in our Chilled & Fresh division - from supplier to shelf, we make fresh supply chains simpler. Our expertise in temperature-controlled logistics ensures products are delivered safely, efficiently and on time, helping customers maximise availability and minimise waste.

As part of our Chilled & Fresh division, we have an exciting opportunity to join the team as an Operations Administrator on a full time permanent basis! Salary: £30,000 Shift: Tuesday-Saturday nights, 7pm-5am, If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results,

• Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• Wellbeing Support - your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• Eye Care Vouchers - free eye tests and discounts on prescription glasses.
• Reward & Recognition - we love celebrating great work, we recognise those who go above and beyond.
• Everyday Discounts - our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.