Operations Administrator

Breath HR; Aberdeen City; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Private medical insurance

Wellbeing package

STR Academy

Bonus plan

Holiday purchase scheme

Social events

Charity/community events

Service awards

Competitive salary

Job summary

Subsea Technology & Rentals (STR) is seeking an Operations Administrator to support the Logistics and Export Compliance Specialist and regional teams. The role covers Goods-In and Goods-Out processes, data entry in CSAM, and coordinating international movements with freight forwarders.

You will track shipments, resolve delays, and prepare import/export documentation while ensuring STR procedures and controls are followed.

Qualifications

• Post Secondary Education in Office Administration is preferred.
• Experience supporting logistics and export/compliance functions is beneficial.

Responsibilities

• Support Logistics and Export Compliance Specialist and regional teams.
• Facilitate Goods-In and Goods-Out processes for shipments.
• Enter data into CSAM asset management system.
• Arrange collections, deliveries, imports, exports, and intercompany transfers with approved providers.
• Track freight movements and update stakeholders and customers.
• Resolve shipment delays, customs holds, and documentation issues.
• Prepare and maintain export/import documents (invoices, packing lists, customs declarations, origin certificates).
• Ensure compliance with export controls, customs rules and STR procedures.
• Maintain records for export/import transactions and support audits.

Skills

Data entry

Logistics coordination

Documentation

Communication

Education

Office Administration

Tools

CSAM

Job description

Vacancy at Subsea Technology & Rentals (STR)

Operations Administrator ESCA

Vacancy listed06/10/2026

Details

The Operations Administrator will provide support to the Logistics and Export Compliance Specialist and regional functions of Logistics, Sales, and Technical Operations as required.

• Provide support to the Logistics and Export Compliance Specialist related to;
• Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
• Data entry into the STR Asset Management system - CSAM.
• Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
• Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
• Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
• Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
• Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and STR internal procedures.
• Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.

• 2. Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
  • Updating the freight tracker as required and assist Finance with any queries.
  • Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
  • Support the planning, coordination, and organization of client events and other business engagement activities as required.
• 3. Provide general office and facility support such as but not limited to;
  • Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
  • Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
• 4. Promote a positive, professional, and organized office environment.
• 5. Adhere to all STR policies, procedures, and company standards.
• 6. Ensure all correspondence is professional, timely, and aligned with STR standards.
• 7. Maintain confidentiality and professionalism when handling employee, customer, supplier, financial, and commercially sensitive information.
• 8. Meet deadlines and support business needs outside of standard office hours when required.
• 9. Carry out any other reasonable duties as required by the business.

Post Secondary Education in Office Administration is preferred

Benefits

• Private medical insurance, including dental and vision
• Wellbeing package such as additional paid leave day per year, enhanced sick pay and lunch and learns
• Comprehensive, ongoing training and development programmes such as STR Academy
• Bonus plan
• Holiday purchase scheme
• Social events
• Charity/community events
• Service awards
• Competitive salary