Onsite Minute Taker & Admin Support (6-Month)

Opus People Solutions Limited; Walsall; On-site; GBP 21,000 - 25,000; Full time

Job summary

Opus People Solutions Limited is recruiting on behalf of Walsall Council for a Business Support Officer - Minute Taker to support Children’s Services on a temporary 6-month basis. The role involves minute taking, diary management, and front-desk duties in a busy onsite office.

You will provide reliable administrative support, manage communications, and ensure accurate record-keeping while maintaining a warm, professional presence for visitors and staff.

Qualifications

• Proven experience taking minutes and accurate typing is essential.
• Ability to meet deadlines and maintain meeting records across authorities and departments.
• Strong background in Administration, Business Support, PA or Receptionist roles.
• Familiarity with MS365 including Teams, Outlook and Excel.
• Experience in a busy office environment with good organisational skills.
• Excellent written and verbal communication, friendly and welcoming manner.
• Ability to work well in a team and independently.
• Commitment to working onsite Monday to Friday.

Responsibilities

• Take minutes of various meetings regularly and cover absences of other Minute Takers.
• Monitor and respond to incoming calls and emails on behalf of the team.
• Manage diaries and book rooms/events via Teams or Outlook with good time management.
• Record and distribute bus tickets and food bank vouchers for families in need.
• Maintain records and filing systems; perform general administrative duties.

Skills

Minute taking

Time management

Organizational skills

Communication

Teamwork

On-site commitment

Customer service

Tools

MS Teams

Outlook

Excel

MS365

Job description

Opus People Solutions Limited is recruiting on behalf of Walsall Council for a Business Support Officer - Minute Taker to support Children’s Services on a temporary 6-month basis. The role involves minute taking, diary management, and front-desk duties in a busy onsite office.

You will provide reliable administrative support, manage communications, and ensure accurate record-keeping while maintaining a warm, professional presence for visitors and staff.