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Rullion; Edenbridge; On-site; GBP 37,000 - 50,000; Full time

Job summary

Rullion is seeking an Asset Management Administrator to support day-to-day asset and contract records, and to coordinate stakeholders across operations. You will help monitor performance and assist with reporting and data analysis, ensuring adherence to procurement procedures.

The role focuses on administration, documentation, and process improvements within a regulated environment, with full-time onsite duties in Edenbridge.

Qualifications

• Experience in administrative, coordination or support roles, ideally within asset management or facilities-related environments.
• Strong organisational skills with the ability to manage multiple priorities.
• Experience maintaining records, databases and documentation.
• Experience supporting reporting, data analysis and performance monitoring.

Responsibilities

• Maintain accurate asset, contract and operational records.
• Coordinate meetings and communications with stakeholders.
• Assist with drafting performance reports and data analysis.
• Monitor maintenance schedules and contractual deadlines; provide reminders.
• Provide admin support for meetings, including notes and actions tracking.
• Organise documentation including warranties, service contracts and procurement agreements.
• Support routine data analysis using Excel and monitoring systems.
• Ensure compliance with asset management procedures and escalate issues as needed.
• Manage competing priorities and identify process improvements.
• Provide general support to the Asset Management team.

Skills

Excel data management

Stakeholder management

Administrative coordination

Record keeping

Reporting

Tools

Microsoft Excel

Job description

Location: Fully Onsite, Edenbridge, Kent, TN8 5EA

Contract: 6-month contract (Subjuct to Extention)

Hours: Full-time (reduced hours can be considered)

Rate: £18.00 per hour PAYE / £24.13 per hour Umbrella

Job Purpose

The Asset Management Administrator will support the Asset Management team with day-to-day administration, maintaining accurate asset, contract and operational records, coordinating stakeholders and ensuring compliance with operational and procurement procedures.

The role will also support the Asset Manager with performance monitoring, schedule tracking, reporting and data analysis.

Key Responsibilities

• Maintain accurate records relating to asset performance, contracts and operational activities.
• Liaise with service providers, internal teams and external stakeholders to coordinate meetings, communications and actions.
• Support asset-related reporting, including preparing draft performance reports using information from the Asset Manager and monitoring systems.
• Monitor planned maintenance, service visits, inspections and contractual deadlines, providing timely reminders to the Asset Manager.
• Provide administrative and logistical support for operational meetings, including taking notes and tracking actions.
• Organise and maintain documentation including warranties, service contracts and procurement agreements.
• Assist with routine data analysis to monitor operational and financial performance using Excel and relevant monitoring systems.
• Ensure compliance with asset management and procurement procedures, identifying and escalating issues where required.
• Manage competing priorities, resolve routine issues proactively and escal… more complex matters appropriately.
• Identify opportunities to improve and streamline administrative processes.
• Provide general administrative support to the Asset Manager and wider team as required.

Skills & Experience

• Previous experience in an administrative, coordination or support role, ideally within asset management, facilities management, energy, utilities, engineering or a similar environment.
• Strong administrative and organisational skills, with the ability to manage multiple priorities.
• Good working knowledge of Microsoft Excel, including spreadsheets, data management and basic reporting.
• Experience maintaining accurate records, databases and documentation.
• Experience supporting reporting, data analysis and performance monitoring.
• Strong communication and stakeholder management skills, with the confidence to liaise with contractors, suppliers and internal/external stakeholders.
• Experience coordinating meetings, schedules, actions and follow-ups.
• Excellent attention to detail and a methodical approach.
• Ability to identify and resolve routine issues and escalation more complex matters.
• Experience with contracts, procurement documentation, warranties or service agreements would be advantageous.
• Ability to work independently and as part of a wider team.
• Proactive approach with a willingness to suggest process improvements.
• Experience within a regulated, compliance-driven or operational environment is desirable.
• Energy or utilities sector experience is advantageous but not essential.

This vacancy is being advertised by Rullion Ltd acting as an employment business.

Since 1978, Rullion has been securing exceptional candidates for a range of clients, from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with clients and candidates.

We celebrate and support diversity and are committed to ensuring equal opportunities for employees and applicants.

INDCF-SO

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.