Project Admin - 12-Month FTC (Engineering/Installations)

Schindler; Addlestone; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

25 days' annual leave + bank holidays

Company pension

Enhanced family leave

Private medical insurance

Employee Assistance Programme

Free eye tests

Employee benefits and discounts

Ongoing learning and development

Job summary

Schindler Group in Addlestone, England is seeking a Project Administrator on a 12-month FTC to provide essential administrative support to our New Installations and Modernisation teams, helping projects progress from order placement through to completion and customer handover.

This role suits an experienced administrator who is highly organised, computer-literate and comfortable coordinating with sales, project management, engineering and logistics to ensure accurate documentation, bookings,

Qualifications

• Good IT skills and confidence using Microsoft Office applications.
• Ability to learn new systems and processes quickly.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• A proactive and positive approach to work.
• Good problem-solving skills and the ability to identify and resolve issues.
• Ability to work effectively both independently and as part of a team.
• Strong relationship-building skills and a customer-focused mindset.
• Previous experience in an administration, project support, customer service, scheduling or coordination role.
• Experience using SAP or similar business systems.
• Experience within an engineering, construction, manufacturing, logistics or building services environment.
• Knowledge of lift, escalator, installation or modernisation projects.

Responsibilities

• Providing administrative support to the New Installations and Modernisation sales and fulfilment teams.
• Coordinating material requests and purchase orders with engineering, logistics and project delivery teams.
• Carrying out project booking and order validation checks, ensuring information is complete and accurate.
• Processing and maintaining project orders within company systems.
• Supporting material planning activities and assisting with special material requests.
• Managing project documentation and maintaining accurate document control records.
• Creating health and safety packs, site folders, handover documentation and owner manuals.
• Uploading and maintaining project documentation within company systems.
• Supporting project handovers by ensuring all required documentation is completed and available.
• Raising invoices and supporting billing activities for installation and modernisation projects.
• Processing engineers' timesheets and maintaining accurate workforce records.
• Producing and updating lift layout drawings using company systems and project documentation.
• Reviewing project information from sales and project teams, identifying discrepancies and resolving issues proactively.
• Processing project variations, amendments and cancellations while maintaining accurate project records.
• Building effective working relationships with colleagues across sales, engineering, logistics and fulfilment functions.
• Supporting additional administrative and coordination activities as required by the business.

Skills

IT skills

Organisational skills

Communication skills

Problem-solving

Teamwork

Independent work

Education

Previous admin/project support experience

Tools

SAP

Job description

Schindler Group in Addlestone, England is seeking a Project Administrator on a 12-month FTC to provide essential administrative support to our New Installations and Modernisation teams, helping projects progress from order placement through to completion and customer handover.

This role suits an experienced administrator who is highly organised, computer-literate and comfortable coordinating with sales, project management, engineering and logistics to ensure accurate documentation, bookings,