Onboarding & Recruitment Coordinator (12-Month)

NECSWS; Hemel Hempstead; On-site; GBP 26,000 - 34,000; Full time

Job summary

NEC Software Solutions in Hemel Hempstead is seeking a Recruitment and Onboarding Coordinator on a 12-month fixed-term contract. You will drive a consistent onboarding experience, coordinating with hiring managers, IT, Payroll and external providers across the UK and Ireland.

The role is highly administrative, focusing on accuracy, compliance and timely documentation from offer through to employment commencement. A structured, process-driven environment is key.

Qualifications

• Exceptional attention to detail and commitment to accuracy.
• Strong administrative and organisational skills.
• Ability to follow established processes and procedures consistently.
• Experience handling confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Ability to prioritise competing tasks while maintaining high levels of accuracy.

Responsibilities

• Act as the primary point of contact for onboarding-related queries from hiring managers and new starters.
• Manage the Onboarding inbox, ensuring queries are responded to promptly and accurately.
• Prepare and issue employment contracts, offer letters and onboarding documentation for new starters across the UK and Ireland.
• Review all documentation for accuracy, ensuring alignment with approved offers, company policies and regulatory requirements.
• Complete and monitor pre-employment screening checks, including Right to Work, DBS and Financial Probity checks through the Background Checking portal.
• Arrange occupational health assessments and track progress through to completion.
• Review vetting and occupational health reports, escalating any concerns in line with established procedures.
• Maintain accurate employee records and onboarding documentation throughout the recruitment lifecycle.
• Manage apprenticeship administration, including maintaining records within the Government Apprenticeship Service portal.
• Coordinate new starter system access by user accounts and email set-up.
• Create employee records and payroll numbers to support accurate payroll processing.
• Process DBS renewals and maintain appropriate tracking records.
• Produce onboarding reports and maintain weekly and monthly tracking spreadsheets for key stakeholders.
• Create, review and update standard operating procedures, guidance documents and FAQs to ensure processes remain accurate and up to date.
• Support internal audits and compliance reviews by maintaining organised and accurate records.
• Attend regular recruitment, vetting and supplier review meetings as required.

Skills

Attention to detail

Administrative excellence

Process adherence

Discretion with confidential info

Microsoft Office

Tools

Zellis Background Checking

SmartRecruiters

ResourceLink

Microsoft Teams

Job description

NEC Software Solutions in Hemel Hempstead is seeking a Recruitment and Onboarding Coordinator on a 12-month fixed-term contract. You will drive a consistent onboarding experience, coordinating with hiring managers, IT, Payroll and external providers across the UK and Ireland.

The role is highly administrative, focusing on accuracy, compliance and timely documentation from offer through to employment commencement. A structured, process-driven environment is key.