Onboarding Administrator

Uxbridge Employment; Windsor; On-site; GBP 12,000 - 17,000; Full time

Job summary

Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency) is seeking an Onboarding Administrator to support the Resourcing team in Windsor on a temporary basis.

Reporting to the Head of Resourcing, you will manage the full onboarding process for new starters, ensuring all documentation and pre-employment checks are completed on time. The role requires strong organisational skills and experience in recruitment administration or HR onboarding.

Qualifications

• Experience in recruitment administration, HR administration, onboarding or compliance.
• Proven ability to manage confidential information with discretion.
• Strong organisation and attention to detail in a fast-paced onboarding environment.
• Experience with ATS and DBS/Right to Work checks preferred.

Responsibilities

• Manage end-to-end onboarding process for new starters.
• Liaise with candidates to collect information and documents.
• Record personal and bank details accurately.
• Obtain copies of passports and other IDs.
• Complete and record Right to Work checks.
• Coordinate DBS checks where required.
• Ensure all checks are completed before start dates.
• Update records on the ATS and monitor documentation.
• Follow up on outstanding documents and maintain onboarding records.
• Escalate issues to the Head of Resourcing as needed.
• Handle confidential candidate information appropriately.
• Provide additional administrative support to the Resourcing team.

Skills

Onboarding experience

Recruitment administration

HR administration

Compliance

Attention to detail

Communication skills

IT skills

ATS experience

Tools

ATS

Job description

Contract: Temporary, 4–6 weeks, 9am - 5:30pm

Start: ASAP

We are currently recruiting for an experienced Onboarding Administrator to join our client’s busy Resourcing team in Windsor on a temporary basis.

This is an immediate requirement for approximately 4–6 weeks and would be ideal for someone with previous experience in recruitment administration, HR administration, compliance or onboarding who is available to start at short notice.

Reporting to the Head of Resourcing, you will be responsible for supporting the full onboarding process from beginning to end, ensuring new starters complete all necessary documentation and pre-employment checks accurately and on time.

Key Responsibilities

• Managing the end-to-end onboarding process for new starters.
• Liaising directly with candidates to obtain all required information and documentation.
• Collecting and accurately recording personal and bank details.
• Obtaining and processing copies of passports and other identification documents.
• Completing and recording Right to Work checks.
• Coordinating and monitoring DBS checks where required.
• Ensuring all compliance and pre-employment checks are completed prior to start dates.
• Updating candidate records and onboarding information on the client’s Applicant Tracking System (ATS).
• Tracking outstanding documentation and proactively following up with candidates.
• Maintaining accurate and up-to-date onboarding and compliance records.
• Escalating any issues or potential delays to the Head of Resourcing.
• Handling confidential and sensitive candidate information appropriately.
• Providing additional administrative support to the Resourcing team as required.

About You

We are looking for someone who is highly organised, accurate and comfortable working in a fast-paced environment where there may be multiple candidates going through the onboarding process at the same time.

Previous experience within recruitment, HR, onboarding or compliance administration would be highly desirable.

You will ideally have

• Previous experience managing or supporting employee/candidate onboarding.
• Excellent administration skills and strong attention to detail.
• Experience completing Right to Work, DBS or other pre-employment checks.
• Confidence handling confidential personal and financial information.
• Strong communication skills and the confidence to chase candidates for outstanding documentation.
• The ability to manage a busy workload and prioritise effectively.
• Good IT skills and the ability to pick up new systems quickly.Previous experience using an Applicant Tracking System (ATS) would be a distinct advantage.

Our client is looking for someone who can start ASAP, quickly get up to speed and provide hands-on support to the Head of Resourcing during a particularly busy onboarding period.

If you have recruitment, HR or onboarding administration experience and are available immediately or at short notice, we would be keen to hear from you.

A little more about us

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.

All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.

We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We take your privacy seriously. Please see our website for our full Data Privacy Notice.

Keywords for this role might include: Onboarding Administrator, Recruitment Administrator, HR Administrator, Resourcing Administrator, Recruitment Coordinator, Onboarding Coordinator, HR Coordinator, Resourcing Coordinator, Compliance Administrator, Compliance Coordinator, Recruitment Support Administrator, HR Support Administrator, Talent Acquisition Administrator

Boundary House Cricket Field Road Uxbridge UB8 1QG