On-Site Part-Time Office Administrator & Coordinator

Special Olympics; Belfast City District; On-site; GBP 17,000 - 22,000; Part time

Job summary

Special Olympics Ireland is seeking a highly organised Office Administrator for the Ulster Region. This part-time role is based on-site at 106a University Street, Belfast, with hours 10am–3pm, Monday to Friday.

You will support staff, volunteers, and visitors, manage reception, and keep office systems running smoothly. You will handle financial administration, budgeting, reconciliations, and invoice processing, while coordinating meetings and health and safety procedures.

Qualifications

• Minimum 2 years experience in a busy administrative role.
• Experience with computerised accounts systems and processing invoices.
• Proficiency in Microsoft Office and database systems.
• High attention to detail, confidentiality, and strong organisational skills.
• Excellent written and verbal communication skills.
• Flexible, adaptable, and a collaborative team player.

Responsibilities

• Maintain office systems, processes, supplies, equipment, and post.
• Provide diary management, document control, meeting notifications, and minute distribution.
• Support Health and Safety compliance and documentation.
• Process supplier invoices and support staff in using procurement systems.
• Produce routine reports and updates for the Regional Director.
• Support office management functions, including reception and general administrative duties.
• Provide flexible cover and work collaboratively as part of a wider team.

Skills

Admin skills

Attention to detail

Communication skills

Team player

Tools

Microsoft Office

Database systems

Accounting software

Job description

Special Olympics Ireland is seeking a highly organised Office Administrator for the Ulster Region. This part-time role is based on-site at 106a University Street, Belfast, with hours 10am–3pm, Monday to Friday.

You will support staff, volunteers, and visitors, manage reception, and keep office systems running smoothly. You will handle financial administration, budgeting, reconciliations, and invoice processing, while coordinating meetings and health and safety procedures.