OHS Administrative Coordinator – Travel & Records

NATS; Sarisbury Green; On-site; GBP 22,000 - 30,000; Full time

Job summary

NATS is seeking an administrative support assistant for its Occupational Health Services. You will act as the main contact for the OHS department, manage calls and the medical inbox, and ensure documentation flows into COHORT and SharePoint for clinician action.

Responsibilities include diary management for clinicians, travel coordination for staff, and clerical support for meetings, protocols, and procedures. Flexibility to cover OH admin duties is essential.

Qualifications

• Strong organisational and IT skills with proficiency in Microsoft Office.
• Excellent communication and professional interpersonal abilities.
• Willingness to travel to other NATS sites when required.
• Ability to work both independently and in a team.
• Leadership or management experience is desirable for progression.

Responsibilities

• Act as primary contact for the OHS Department and manage calls/medical inbox.
• Process incoming Occupational Health and Aeromedical correspondence; log in COHORT and SharePoint.
• Provide administrative support to clinicians including minutes and protocols.
• Coordinate travel for clinical staff: flights, hotels, car hire, conferences.
• Maintain diary for senior clinicians and manage out-of-hours duty roster.
• Assist with OPAS reminders and information requests; update cohort and SharePoint.
• Upload documentation to CAA medical records system (CELLMA).
• Cover OH Admin roles during leave or sickness.

Skills

Organisational skills

IT & MS Office

Communication skills

Teamwork

Travel coordination

Tools

COHORT

SharePoint

Outlook

Job description

NATS is seeking an administrative support assistant for its Occupational Health Services. You will act as the main contact for the OHS department, manage calls and the medical inbox, and ensure documentation flows into COHORT and SharePoint for clinician action.

Responsibilities include diary management for clinicians, travel coordination for staff, and clerical support for meetings, protocols, and procedures. Flexibility to cover OH admin duties is essential.