Office & Team Coordinator

Seeker Recruitment Limited T/A Seeker Recruitment; City Of London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Biannual discretionary bonus

Job summary

Seeker Recruitment Limited T/A Seeker Recruitment is recruiting an Office & Team Coordinator for a specialist private client consultancy. The role blends client communications, office coordination, executive support and marketing administration in a close-knit team.

You will provide PA support to the Managing Director, manage diaries, handle client enquiries and coordinate work across the team. Hybrid working: two days in the office per week, with a proactive, collaborative culture and clear

Qualifications

• Previous experience in administrative, office coordination, team assistant or client services role.
• Excellent written and verbal communication, with a polished and professional manner.
• Strong organisational skills with ability to juggle competing priorities.
• Proactive, hands-on approach and willingness to get involved in all aspects of a growing business.

Responsibilities

• Provide PA support to the Managing Director, including diary management and travel arrangements.
• Act as the first point of contact for incoming client enquiries.
• Set up new client accounts and direct enquiries to the appropriate team members.
• Coordinate workload across the team and oversee day-to-day office operations.
• Organise team socials and contribute to a positive, collaborative culture.
• Assist with general administration, scheduling and coordination.

Skills

Administrative experience

Office coordination

Client services

MS Office

Excellent communication

Organisational skills

Proactive attitude

Team player

Job description

We are delighted to be recruiting an Office & Team Coordinator for a highly regarded, specialist private client consultancy. The company prides itself on delivering an exceptional, highly personalised service to its clients. With a close-knit and supportive team, the business offers an environment where individuals are encouraged to take ownership, contribute ideas and grow professionally, with excellent scope for career progression.

This is a varied role, combining client communications, office coordination, executive support and marketing administration. It would suit someone who enjoys being at the heart of a business, thrives on variety and takes pride in ensuring everything runs smoothly.

Duties will include;

• Providing PA support to the Managing Director, including diary management and travel arrangements
• Acting as the first point of contact for incoming client enquiries
• Setting up new client accounts and directing enquiries to the appropriate team members
• Coordinating the allocation of work across the team
• Overseeing the smooth day-to-day running of the office
• Managing meeting room bookings and coordinating office facilities.
• Liaising with external suppliers and contractors regarding office maintenance, equipment and supplies
• Organising team socials and contributing to the company's positive and collaborative culture
• Assisting the wider team with general administration, scheduling and coordination
• Maintaining accurate client records and internal systems
• Supporting client payments and other operational processes
• Assisting with the preparation and distribution of client newsletters
• Supporting the creation and coordination of marketing materials
• Helping to organise and deliver company events and webinars
• Contributing ideas to support the company's ongoing growth and client engagement

We are looking for a bright, personable and highly organised individual who enjoys working with people and brings a proactive, positive approach to their work.

Ideally, you will offer;

• Previous experience in an administrative, office coordination, team assistant or client services role
• Excellent written and verbal communication skills, with a polished and professional manner
• Strong organisational skills and the ability to juggle competing priorities
• A proactive, hands-on approach and willingness to get involved in all aspects of a growing business
• Excellent attention to detail and confidence using Microsoft Office and other business systems
• A friendly, team-oriented personality and a genuine commitment to delivering excellent service

This is a brilliant opportunity to join a boutique business that genuinely values its people. Offering the best of both worlds, you'll enjoy the close-knit, supportive culture of a smaller organisation alongside the professional development and progression opportunities of a successful, growing company.

With hybrid working requiring just two days per week in the office, the company also offer a biannual discretionary bonus amongst wider benefits.