Office/Project Manager

Mission 4 Recruitment; Orpington; On-site; GBP 36,000 - 40,000; Full time

Benefits offered by this job

5 days in the office

20 days holiday + 8 bank holidays + x\

Christmas shutdown

Job summary

Mission 4 Recruitment is seeking an organised Office Manager / Project Manager based near Liverpool Street/Old Street. You will oversee day-to-day operations, coordinate projects from brief to completion, manage schedules, liaise with clients, suppliers and internal teams, and ensure smooth delivery in a fast-paced setting.

The role involves handling invoices, managing office administration, and maintaining professional communication with stakeholders while staying adaptable to schedule changes

Qualifications

• Well-organised individual with PA/Office Manager experience.
• Experience coordinating projects and office operations.

Responsibilities

• Manage projects from brief to completion, ensuring timelines and deliverables are met.
• Organise project schedules, track progress, and coordinate materials and information.
• Liaise with clients, internal teams, suppliers and external partners to keep projects moving.
• Manage diaries, meetings, and timelines across multiple workstreams.
• Coordinate suppliers, equipment, documentation and external services for delivery.
• Maintain professional communication with clients, suppliers and visitors.
• Anticipate problems and adapt schedules as needed.
• Organise invoices, track project expenses, and maintain records.
• Coordinate with FD and invoice administrator as required.
• Oversee general office organisation and housekeeping.

Skills

Organisational skills

PA experience

Project coordination

Office management

Job description

Office Manager / Project Manager

Based close to Liverpool Street and Old Street, this is a dynamic and busy company seeking a highly organised and detail-orientated Office Manager / Project Manager to oversee day-to-day operations and ensure projects are delivered smoothly. This role is perfect for someone who thrives in a fast-paced environment, enjoys being the central point of coordination, and can keep people, priorities, suppliers, and timelines moving efficiently behind the scenes.

Key responsibilities

• You will manage projects from initial brief through to completion, ensuring teams are prepared, deadlines are met, and work is delivered to a high standard. This involves:
  • Receiving project briefs and understanding requirements, priorities, timelines, and deliverables
  • Organising project schedules, tracking progress, and coordinating the delivery of required materials, information, and resources
  • Liaising with clients, internal teams, suppliers, and external partners to gather information and keep projects moving
  • Managing diaries, meetings, bookings, and project timelines across multiple workstreams
  • Coordinating suppliers, equipment, documentation, and any external services required for successful delivery
  • Being personable and professional with clients, suppliers, colleagues, and visitors
  • Representing the company professionally and maintaining clear, friendly written and verbal communication
  • Looking ahead, foreseeing problems before they occur and being agile with schedule changes
• Organising invoices, allocating project-related expenses, tracking budgets, and maintaining accurate records
• Liaising as required with our FD and invoice administrator
• Looking after the general office environment and ensuring day-to-day operations run smoothly
  • Being responsible for general office organisation, including meter readings, office expenses, filing, and administration
  • Keeping the office in good order in terms of general housekeeping and workplace presentation
  • Ordering office supplies etc…

What we are looking for

• Well organised and PA savvy individual.
• Well-presented and personable
• Able to remain calm in a high-pressure environment
• Adaptable and flexible
• To have an eye for detail and precision with figures
• Previous experience in a PA/Office Manager role would be an advantage
• Experience in office management, project coordination, operations, or a similar administrative role would be helpful but not essential as training will be given

Perks and Benefits

• £36/40k – 5 days in the office
• 20 days holiday PLUS 8 bank holidays PLUS Christmas shutdown
• Monday to Friday 8.30am – 5.30pm
• Work in a collaborative, fast-paced environment with a varied range of projects and responsibilities.