Office Manager/Project Co-ordinator

Oraculum; Hindhead; Hybrid; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Free Parking

25 days hols (+Bank Holidays)

Job summary

Oraculum in Hindhead, Surrey, is seeking an experienced Office Manager/Project Co-ordinator. The role is hybrid with 3–4 days on-site, supporting Directors, Project Managers and Designers. You will manage office systems, cloud storage, invoices via Xero, and coordinate meetings, travel, and accommodation.

Monday–Friday, 8am–5pm, 32k–36k GBP with 25 days holiday and free parking. Occasional client-site travel is expected.

Qualifications

• Proven competence in business use of Outlook, Word, Advanced Excel, Acrobat, PowerPoint.
• Experience managing and updating cloud storage; ensuring data is consistently and securely maintained.
• Accurately and consistently processing invoices and payments using Xero.
• Overseeing and tracking ongoing projects with a keen eye for detail and accuracy.
• Organised and able to coordinate meetings, travel and accommodation.
• Clear, written and verbal communication with clients, suppliers and teams.

Responsibilities

• Support Directors, Project Managers and Designers.
• Ensure streamlined, coherent company-wide processes and information sharing.
• Run the smooth operation of the office and its systems and processes.
• Coordinate meetings, travel and accommodation as required.
• Maintain and improve client and supplier communications and relationships.

Skills

Office management

Project coordination

Communication skills

Attention to detail

Time management

Tools

Outlook

Word

Advanced Excel

Acrobat

PowerPoint

Xero

Job description

A new opportunity is available for a skilled, highly organised, capable Office Manager/Project Co-ordinator to join the team of a well-established and respected national design and project management company.

This is a central role for the organisation, supporting their Directors, Project Managers and Designers.

Key to the success of the business are the excellent business relationships, established and maintained with clients, suppliers and colleagues, alongside high quality, consistent service delivery.

A varied and responsible role, providing effective support of ongoing projects, Ensuring streamlined, coherent, consistent company-wide processes, procedures and information sharing. The smooth running of the office, its systems and processes.

The role will engage the full range of your skills including:

• Proven competence in business use of software Outlook, Word, Advanced Excel, Acrobat, PowerPoint.
• Experience managing and updating cloud storage Ensuring data and information is consistently and securely maintained
• Accurately and consistently processing invoices and payments, Accounts Payable using Xero
• Overseeing and tracking of ongoing projects requiring a keen eye for detail and accuracy in work
• Organised and able to coordinate meetings travel and accommodation
• Communicating and collaborating effectively clients, suppliers and across teams requiring clear, concise and effective written and verbal communication skills
• Adaptable, with the ability to work on a varied range of related duties on a daily / weekly basis to meet ongoing milestones and deadlines
• Calm, persuasive, able to work independently, resolve discrepancies and scheduling to meet project requirements.

You will be working with a small team of collaborative, experienced professionals, who respect and appreciate everyone s role and contribution in achieving success on projects for clients and success for the business as a whole.

We look forward to hearing from you

Close date for applications 18th September 2026

Details

Full Time

Hybrid working. Ideally 3 / 4 days on-site to include Tuesday and Thursday

Occasional travel to client sites

Location: Hindhead, Surrey

Hours. Monday to Friday 8am 5pm (1 hour for lunch)

Salary: GBP32,000 - GBP36,000, depending on experience

Free Parking

25 days hols ( +Bank Holidays )