Office Operations & Vendor Manager

Coforge Limited; Telford; On-site; GBP 26,000 - 38,000; Full time

Job summary

Coforge Limited in Telford, UK, is seeking an Office Executive to oversee day-to-day office operations, vendor management, cost tracking, and compliance. The role focuses on delivering a professional workplace, coordinating facilities, and supporting HR, IT, and finance with operational needs.

Ideal candidates bring 3-5 years in Office/Facilities Management, strong vendor management, and a solid understanding of workplace safety and governance.

Qualifications

• 3-5 years of relevant experience in Office Management, Facilities Management, or Administration.
• Experience in a corporate office environment.
• Proven experience in vendor management, administration, and cost tracking.
• Working knowledge of workplace health, safety, and compliance practices.

Responsibilities

• Manage the day-to-day functioning of the office, including workspace allocation, meeting rooms, and reception services.
• Ensure office upkeep, maintenance coordination, and effective space utilization.
• Maintain a safe, efficient, and professional work environment.
• Manage and coordinate external vendors, including security, housekeeping, maintenance, and catering providers.
• Monitor vendor performance against agreed SLAs and drive continuous service improvements.
• Identify and implement cost-saving initiatives while maintaining service quality.
• Ensure effective budget utilization and financial discipline across office operations.
• Ensure compliance with workplace health, safety, and regulatory standards.
• Support internal and external audits, risk assessments, and safety drills.
• Deliver a high-quality workplace and visitor experience.
• Manage office services, including pantry operations, office supplies, amenities, and event support.
• Address employee concerns related to workplace facilities and services.
• Oversee courier services, logistics, and general administrative activities.
• Maintain operational records, MIS reports, and compliance documentation.
• Ensure adherence to organizational policies and procedures.
• Collaborate closely with HR, IT, Finance, and business teams to support operational requirements.
• Act as the primary escalation point for office-related issues.
• Foster strong relationships with internal and external stakeholders.

Skills

Office Management

Facilities Management

Administration

Job description

Coforge Limited in Telford, UK, is seeking an Office Executive to oversee day-to-day office operations, vendor management, cost tracking, and compliance. The role focuses on delivering a professional workplace, coordinating facilities, and supporting HR, IT, and finance with operational needs.

Ideal candidates bring 3-5 years in Office/Facilities Management, strong vendor management, and a solid understanding of workplace safety and governance.