Office Executive

Coforge; Telford; On-site; GBP 35,000 - 48,000; Full time

Job summary

Coforge in Telford, UK is seeking an Office Executive to manage daily office operations, coordinate vendors and ensure a safe, efficient work environment. The role emphasizes cost control, compliance, and a high-quality employee experience.

You will oversee administration, facilities activities and stakeholder coordination, delivering timely resolutions and improvements while maintaining professional standards in a corporate office setting.

Qualifications

• 3–5 years of relevant experience in Office Management, Facilities Management, or Administration.
• Experience working in a corporate office environment.
• Proven experience in vendor management, administration and cost tracking.

Responsibilities

• Manage the day-to-day functioning of the office, including workspace allocation, meeting rooms and reception services.
• Coordinate external vendors (security, housekeeping, maintenance, catering) and monitor SLAs.
• Monitor budgets, invoices and overall expenditure, pursuing cost-saving initiatives.
• Ensure compliance with health, safety and regulatory standards and support audits.
• Deliver a high-quality workplace and visitor experience, managing pantry and office supplies.
• Collaborate with HR, IT, Finance and business teams to support operational requirements.

Skills

Office Management

Facilities Management

Administration

Job description

Skills:Office Management, Facilities Management, or Administration.

We at Coforge are looking for Office Executive in Telford, UK.

Office Operations

• Manage the day-to-day functioning of the office, including workspace allocation, meeting rooms, and reception services.
• Ensure office upkeep, maintenance coordination, and effective space utilization.
• Maintain a safe, efficient, and professional work environment.
• Manage and coordinate external vendors, including security, housekeeping, maintenance, and catering providers.
• Monitor vendor performance against agreed SLAs and drive continuous service improvements.
• Ensure timely resolution of operational and service-related issues.

Cost Management

• Monitor operational budgets, invoices, and overall expenditure.
• Identify and implement cost-saving initiatives while maintaining service quality.
• Ensure effective budget utilization and financial discipline across office operations.

Health, Safety & Compliance

• Ensure compliance with workplace health, safety, and regulatory standards.
• Support internal and external audits, risk assessments, and safety drills.
• Maintain compliance documentation and records as required.

Employee Experience

• Deliver a high-quality workplace and visitor experience.
• Manage office services, including pantry operations, office supplies, amenities, and event support.
• Address employee concerns related to workplace facilities and services.

Administration & Governance

• Oversee courier services, logistics, and general administrative activities.
• Maintain operational records, MIS reports, and compliance documentation.
• Ensure adherence to organizational policies and procedures.

Stakeholder Coordination

• Collaborate closely with HR, IT, Finance, and business teams to support operational requirements.
• Act as the primary escalation point for office-related issues.
• Foster strong relationships with internal and external stakeholders.

Key Performance Indicators (KPIs)

• Smooth and uninterrupted office operations.
• Vendor SLA compliance of 95% or above.
• Achievement of cost-saving initiatives and budget adherence.
• Enhanced employee and visitor satisfaction.
• Compliance with health, safety, and audit standards.

Qualifications & Experience

• 3-5 years of relevant experience in Office Management, Facilities Management, or Administration.
• Experience working in a corporate office environment.
• Proven experience in vendor management, administration, and cost tracking.
• Working knowledge of workplace health, safety, and compliance practices.
• Resourceful, self-motivated, and proactive approach.
• Strong focus on cost efficiency and value creation.
• Ability to work independently with a high sense of ownership.
• Hands-on execution and problem-solving skills.
• Excellent vendor management and stakeholder engagement abilities.
• Strong communication and organizational skills.
• Takes initiative and proactively goes beyond assigned responsibilities.
• Continuously identifies opportunities for operational improvements and cost savings.
• Demonstrates accountability, ownership, and a results-oriented mindset.
• Delivers outcomes with speed, quality, and professionalism.