Office Operations & Projects Coordinator

The HR Dept Highlands, Islands and Moray; Inverness; On-site; GBP 23,000 - 30,000; Full time

Job summary

Etive Consulting Engineers Limited seeks a Business Support Coordinator to join the Inverness office, delivering administrative and operational support across facilities, project documentation and finance processes.

You will work with the Inverness Director and Edinburgh-based Practice Manager to maintain a professional, well-organised environment, while looking for practical improvements to business processes and office efficiency.

Qualifications

• Previous experience in an administrative or office coordination role.
• Experience supporting invoicing and billing processes.
• Experience maintaining project documentation and QA records, or tender submissions.
• Familiarity with facilities management and health & safety procedures.
• Experience coordinating meetings, training, travel and accommodation.
• Experience using Adobe InDesign or similar document design software.
• Previous experience in an engineering consultancy or professional services environment.

Responsibilities

• Provide administrative and operational support to Inverness office.
• Coordinate facilities, supplies, equipment and general office management.
• Assist with monthly billing and liaise with the Practice Manager.
• Support project administration, including documentation and QA records.
• Organise meetings, training, travel and accommodation arrangements.
• Undertake routine health and safety checks in the office.
• Act as a point of contact for visitors and external stakeholders.
• Provide onboarding support for new starters and departures.
• Collaborate with the Inverness Director and wider team.
• Identify opportunities to improve administrative processes and office efficiency.
• Undertake other reasonable admin and business support duties.

Skills

Organisational skills

Administrative experience

Communication skills

Problem-solving

Tools

Microsoft 365

Adobe InDesign

SharePoint

Job description

Etive Consulting Engineers Limited seeks a Business Support Coordinator to join the Inverness office, delivering administrative and operational support across facilities, project documentation and finance processes.

You will work with the Inverness Director and Edinburgh-based Practice Manager to maintain a professional, well-organised environment, while looking for practical improvements to business processes and office efficiency.