Administrative Coordinator – Scotland & NE (Office-Based)

VolkerFitzpatrick Limited; Stirling; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Competitive benefits

Private medical care

Pension

Cycle to Work scheme

Training opportunities

Birthday leave

Flexible working opportunities

Employee Assistance programme

Job summary

VolkerLaser, Central Scotland, is seeking an organised Administrator to support the Scotland and North East divisions. The role is primarily office-based with occasional site travel and will assist the wider Business Support team to ensure all tasks are managed in line with company processes.

You will support diary coordination, data entry, invoicing, and general office administration. You will maintain systems such as Asite, 4PS and Eco-online as a Superuser, helping the business run smoothly.

Qualifications

• Previous experience in a similar role.
• Strong admin skills and excellent attention to detail.
• Confident answering the phone and greeting visitors.
• Able to prioritise workload effectively and work to deadline.
• A full UK driving licence.

Responsibilities

• Provide administrative support to the wider Business Support Team across the Scotland and North East divisions as required.
• Maintain document control processes, ensuring all correspondence is logged, scanned, uploaded to Asite, and archived in line with company procedures.
• Assist with meeting coordination and general office administration, including data entry and reporting.
• Carry out commercial administrative tasks and support management as needed.
• Oversee general office management, including facilities coordination and client visit arrangements.
• Maintain business systems (e.g. 4PS, Eco-online, Asite) and act as a Superuser where required.
• Manage Regional Director logistics, including diary coordination, travel, and accommodation.
• Process invoices, expenses, delivery notes, and organise courier services

Skills

Admin skills

Attention to detail

Phone etiquette

Time management

Organisational skills

Driving licence

Tools

Asite

4PS

Eco-online

Job description

VolkerLaser, Central Scotland, is seeking an organised Administrator to support the Scotland and North East divisions. The role is primarily office-based with occasional site travel and will assist the wider Business Support team to ensure all tasks are managed in line with company processes.

You will support diary coordination, data entry, invoicing, and general office administration. You will maintain systems such as Asite, 4PS and Eco-online as a Superuser, helping the business run smoothly.