Office Operations & Invoicing Lead (Temp→Perm)

Reflect Recruitment Group; Greater Lincolnshire; On-site; GBP 18,000 - 23,000; Full time

Job summary

Reflect Recruitment Group in Lincoln is seeking an highly organised Office Manager to oversee daily operations of a busy office. This hands-on, permanent-to-contract role requires proactive administration, invoicing, and excellent communication.

You will manage invoices, support reporting, liaise with customers and suppliers, and help implement process improvements in a small team environment. This is a full‑time, office‑based role with a 3‑month probationary period and potential permanent

Qualifications

• Previous Office Manager experience is essential.
• Experience creating, raising, managing, and chasing invoices is essential.
• Experience of using SAP or a similar ERP system would be advantageous.
• Strong numerical skills with excellent attention to detail.
• Confident using computer systems and office software packages.
• Excellent organisational and time‑management skills.
• Ability to work independently and prioritise a varied workload.
• Strong communication skills with a professional telephone manner.

Responsibilities

• Creating, raising, managing, and chasing invoices accurately and efficiently (this is a core and essential part of the role).
• Producing quotations and ensuring documentation is completed with high accuracy.
• Managing office operations and day‑to‑day running of the office.
• Overseeing administrative processes and implementing improvements where needed.
• Maintaining organised filing systems (electronic and paper).
• Managing emails, calls, appointments, and general correspondence.
• Liaising with customers, suppliers, and internal teams professionally.
• Monitoring office supplies and coordinating requirements.
• Using initiative to solve problems and improve processes.
• Supporting management with reporting and data entry.
• Ensuring records and financial documentation are maintained accurately.

Skills

Office management

Invoicing

SAP

Numerical skills

Organisational skills

Communication

Tools

SAP

Job description

Reflect Recruitment Group in Lincoln is seeking an highly organised Office Manager to oversee daily operations of a busy office. This hands-on, permanent-to-contract role requires proactive administration, invoicing, and excellent communication.

You will manage invoices, support reporting, liaise with customers and suppliers, and help implement process improvements in a small team environment. This is a full‑time, office‑based role with a 3‑month probationary period and potential permanent