Office Manager

Reflect Recruitment Group; Greater Lincolnshire; On-site; GBP 18,000 - 23,000; Full time

Job summary

Reflect Recruitment Group in Lincoln is seeking an highly organised Office Manager to oversee daily operations of a busy office. This hands-on, permanent-to-contract role requires proactive administration, invoicing, and excellent communication.

You will manage invoices, support reporting, liaise with customers and suppliers, and help implement process improvements in a small team environment. This is a full‑time, office‑based role with a 3‑month probationary period and potential permanent

Qualifications

• Previous Office Manager experience is essential.
• Experience creating, raising, managing, and chasing invoices is essential.
• Experience of using SAP or a similar ERP system would be advantageous.
• Strong numerical skills with excellent attention to detail.
• Confident using computer systems and office software packages.
• Excellent organisational and time‑management skills.
• Ability to work independently and prioritise a varied workload.
• Strong communication skills with a professional telephone manner.

Responsibilities

• Creating, raising, managing, and chasing invoices accurately and efficiently (this is a core and essential part of the role).
• Producing quotations and ensuring documentation is completed with high accuracy.
• Managing office operations and day‑to‑day running of the office.
• Overseeing administrative processes and implementing improvements where needed.
• Maintaining organised filing systems (electronic and paper).
• Managing emails, calls, appointments, and general correspondence.
• Liaising with customers, suppliers, and internal teams professionally.
• Monitoring office supplies and coordinating requirements.
• Using initiative to solve problems and improve processes.
• Supporting management with reporting and data entry.
• Ensuring records and financial documentation are maintained accurately.

Skills

Office management

Invoicing

SAP

Numerical skills

Organisational skills

Communication

Tools

SAP

Job description

Our client is looking for a highly organised and proactive Office Manager to join their team in the centre of Lincoln. This is a hands‑on role that requires a confident individual with strong office management and administrative experience and the ability to ensure the smooth day‑to‑day running of a busy office environment.

This is a full-time, office‑based role, Monday to Friday, offered on a temporary‑to‑permanent basis. The successful candidate will initially complete a 3-month temporary probationary period, with the opportunity to secure a permanent position upon successful completion.

Salary

• 13.00 per hour during the probationary period
• Remuneration will be agreed and increased upon successful completion of 3 month probation and transition to a permanent contract

Key Responsibilities

• Creating, raising, managing, and chasing invoices accurately and efficiently (this is a core and essential part of the role)
• Producing quotations and ensuring all documentation is completed with a high level of accuracy
• Managing office operations and ensuring the smooth day‑to‑day running of the office
• Overseeing administrative processes and implementing improvements where needed
• Maintaining organised filing systems, both electronic and paper‑based
• Managing emails, telephone enquiries, appointments, and general correspondence
• Liaising with customers, suppliers, and internal teams in a professional manner
• Monitoring office supplies and coordinating office requirements
• Using initiative to solve problems, improve processes, and think outside the box
• Supporting management with reporting, data entry, and office‑related projects
• Ensuring all records and financial documentation are maintained accurately

Requirements

• Previous Office Manager experience is essential
• Proven experience creating, raising, managing, and chasing invoices is essential
• Experience of using SAP or a similar ERP system would be advantageous
• Strong numerical skills with excellent attention to detail
• Confident using computer systems and office software packages
• Excellent organisational and time‑management skills
• Ability to work independently and prioritise a varied workload
• Strong communication skills with a professional telephone manner
• A proactive approach with the ability to think outside the box and identify solutions
• High levels of accuracy and attention to detail
• Fast learner with excellent computer literacy and administrative capabilities

This is an excellent opportunity for an experienced Office Manager who enjoys taking ownership of office operations, managing invoicing processes, and ensuring the business runs efficiently and effectively within a growing business.