Office Operations & Facilities Coordinator

Buzzacott; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Buzzacott is seeking a proactive Office Operations candidate to join the Workplace Services team in our London office. You will share responsibilities across facilities, mail handling, event setup, and contractor coordination, ensuring a smooth and welcoming workplace for ~600 colleagues.

You will develop in customer service, administration, and general workplace operations while supporting H&S practices and GDPR-aligned archiving. A collaborative and service‑minded approach is essential.

Qualifications

• Excellent organisation and multitasking in a fast-paced office
• Courteous, client-focused support to colleagues and visitors
• Strong attention to detail in mail handling, events, and admin duties
• Effective written and verbal communication, with professional phone manner

Responsibilities

• Assist in managing facilities and projects as part of a small team
• Own tickets in the ticketing system and coordinate actions for timely resolution
• Oversee office maintenance and learn MEP aspects of the building
• Apply H&S considerations to daily tasks and weekly checks
• Prepare meeting rooms and event spaces to specification and keep areas tidy
• Handle mail, deliveries, and parcel sign-off; manage international post where needed

Skills

Excellent organisation

Courteous, solution-oriented support

Attention to detail

Excellent communication skills

Outlook

Word

Excel

Team collaboration

Tools

Ticketing system

Job description

Buzzacott is seeking a proactive Office Operations candidate to join the Workplace Services team in our London office. You will share responsibilities across facilities, mail handling, event setup, and contractor coordination, ensuring a smooth and welcoming workplace for ~600 colleagues.

You will develop in customer service, administration, and general workplace operations while supporting H&S practices and GDPR-aligned archiving. A collaborative and service‑minded approach is essential.