Executive Office & Operations Lead

Brain Labs Digital LTD.; Greater London; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Brainlabs is looking for an Office Manager to ensure our London office runs smoothly while supporting the CEO and senior leadership. You’ll manage facilities, coordinate with suppliers, and help build a vibrant, AI-enabled workplace culture.

We value hands-on, proactive problem solving, strong organizational skills, and discretion in handling sensitive information. This role combines operational excellence with opportunities to shape our office experience at Brainlabs.

Qualifications

• Experience managing an office space and day-to-day tasks.
• Highly organized with ability to manage two priorities without dropping either.
• Experience in an administrative role, supporting a senior leader with diary management.
• Comfortable using AI and technology to improve efficiency.

Responsibilities

• Ensure smooth running of London Office and support the CEO and senior leadership.
• Coordinate with office team, manage suppliers and facilities.
• Manage diaries and book meetings and travel as needed.
• Plan exec team socials and events, budget and bookings.
• Utilize AI to streamline office tasks and workflows.

Skills

Office management experience

Highly organized

Administrative experience

Diary management

Project work

Discretion with sensitive information

AI/technology efficiency

Job description

Brainlabs is looking for an Office Manager to ensure our London office runs smoothly while supporting the CEO and senior leadership. You’ll manage facilities, coordinate with suppliers, and help build a vibrant, AI-enabled workplace culture.

We value hands-on, proactive problem solving, strong organizational skills, and discretion in handling sensitive information. This role combines operational excellence with opportunities to shape our office experience at Brainlabs.