Office Manager, Quantitative Trading, EC2 22976

Aldrich & Co; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Aldrich Co is seeking an experienced Office Manager to take ownership of its London office and provide proactive, hands-on support in a fast-paced financial services environment.

You will act as the go-to person for facilities, travel, HR and IT onboarding, coordinating with senior leaders and supporting cross-office operations in Greece, while ensuring a welcoming, well-run workspace. This role is in-office, Monday to Friday, 8am–5pm, with an emphasis on reliability and discretion.

Qualifications

• Previous Office Manager experience within financial or professional services.
• Experience managing building relationships, facilities and external suppliers.
• Excellent attention to detail and a proactive approach.

Responsibilities

• Oversee the smooth running of the London office, ensuring everything is organised, efficient and well maintained.
• Main point of contact for building management, contractors and facilities suppliers.
• Managing office maintenance, health and safety procedures and building access.
• Leading on a potential office move, including planning, budgets, suppliers and coordinating with internal teams.
• Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped.
• Ordering office supplies, furniture, refreshments and catering.
• Managing office budgets, supplier invoices, expenses and costs.
• Booking international travel, accommodation and visas, and assisting with travel system implementation.
• Supporting HR and IT with onboarding, offboarding and recruitment coordination.
• Planning and organising team socials and internal events.
• Providing remote administrative support to the Greece office.
• Supporting business continuity planning and office compliance procedures.
• Being the glue that keeps everything running smoothly!

Skills

Office Management

Facilities Coordination

Stakeholder Communication

Budgeting

Tools

MS Office

Outlook

Excel

Word

Job description

Office Manager, Quantitative Trading, EC2 22976

Are you a highly organised, proactive Office Manager with experience in financial or professional services?

Do you enjoy being the go-to person, ensuring the smooth running of a busy office, managing suppliers and facilities and creating a welcoming, professional working environment?

Are you confident working with senior leaders in a fast-paced environment and looking for a varied role where you can really make an impact?

Our client, a successful and growing financial services firm, is looking for a fantastic all-rounder to take ownership of its London office, support its Greece office and play a key role in the firm's continued growth.

This is an in-office role, Monday to Friday working 8am–5pm.

What you’ll be doing day-to-day:

• Overseeing the smooth running of the office, ensuring everything is organised, efficient and well maintained
• Acting as the main point of contact for building management, contractors and facilities suppliers
• Managing office maintenance, health and safety procedures and building access
• Taking the lead on a potential office move, including planning, budgets, suppliers and coordinating with internal teams
• Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped
• Ordering office supplies, furniture, refreshments and catering
• Managing office budgets, supplier invoices, expenses and costs
• Booking international travel, accommodation and visas, and helping introduce a new corporate travel system
• Supporting HR and IT with onboarding, offboarding and recruitment coordination
• Planning and organising team socials and internal events
• Providing remote administrative support to the Greece office
• Supporting business continuity planning and office compliance procedures
• Being the glue that keeps everything running smoothly!

The skills you need to bring:

• Previous Office Manager experience within financial or professional services
• Experience managing building relationships, facilities and external suppliers
• Highly organised, confident and professional, with excellent attention to detail
• A proactive, hands-on approach and a willingness to turn your hand to anything
• Excellent communication skills and confidence dealing with senior stakeholders
• Strong judgement, discretion and the ability to work independently
• A flexible, solutions-focused approach to work
• Strong MS Office skills, particularly Outlook, Excel and Word
• Ideally, experience within a trading firm, hedge fund, bank or asset manager
• Experience managing an office move or fit-out project would be a real advantage