Office Manager

TalentYard Ltd; Greater London; Hybrid; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Career development

Training opportunities

Team events

Job summary

TalentYard Ltd is seeking an organised Office Manager to join its boutique international recruitment business. This brand-new role offers the opportunity to shape the day-to-day running of the office, take ownership, and work with a friendly team.

You’ll enjoy hybrid working (Mondays from home, Tue–Fri in the office near Liverpool Street), standard hours 8am–4pm or 9–5pm, and clear scope to develop your career through training and internal projects.

Qualifications

• 1–2 years’ experience in office management or similar operational/administrative role.
• Excellent organisational skills and ability to manage competing priorities.
• Confident communication skills and a friendly, professional approach.
• Initiative to work independently, anticipate needs and solve problems.
• Experience managing suppliers, coordinating services and negotiating costs.
• HR administration and health and safety experience would be beneficial.

Responsibilities

• Oversee the smooth day-to-day running of the office, including facilities, maintenance, security, supplies and equipment.
• Liaise with building management, landlords, contractors and service providers.
• Manage office budgets, supplier contracts and renewals, identifying opportunities to improve efficiency and value for money.
• Coordinate external IT support and assist with system improvements and operational projects.
• Build strong supplier relationships, compare costs, negotiate contracts and ensure services meet agreed standards.
• Help maintain workplace health and safety standards, risk assessments, policies and records.
• Coordinate relevant training, audits, safety briefings and fire safety/first-aid arrangements.
• Maintain confidential employee records and HR documentation.
• Coordinate probation and performance review reminders, compliance requirements and benefits administration.
• Support recruitment logistics, including interview scheduling and candidate coordination.
• Organise team socials, celebrations, internal events and employee engagement activities.
• Coordinate conference attendance, registrations and travel arrangements.
• Help create a positive, inclusive and enjoyable working environment.
• Support projects that improve internal processes, systems and overall business efficiency.

Skills

Office management

Organisational skills

Communication

Independent working

Supplier management

HR administration

Job description

Office Manager | £38,000 + | 1 or 2 Days WFH | New Role | Career Growth

Want to make a role your own, have a real impact on a growing business, and work with a genuinely friendly team?

We’re working with a boutique international recruitment business that’s growing and looking for an organised, proactive and personable Office Manager to join its team.

This is a brand-new position, offering the opportunity to shape the role, introduce ideas and take ownership of the day-to-day running of the office, with plenty of support, training and opportunities to develop your career.

You’ll be joining a small, agile team where people work collaboratively, ideas are encouraged, and your contribution will genuinely make a difference.

What’s on offer?

• Hybrid working: Mondays working from home, Tuesday to Friday office-based (possible Wednesdays from home too) - Office is based near Liverpool Street Station, London.
• Working hours: 8am–4pm or 9-5pm
• A brand-new role with scope to make it your own
• A supportive, professional and friendly working environment
• Career development, training and opportunities to grow with the business
• Team socials, incentives and a positive workplace culture

The role

You’ll be at the heart of the business, ensuring everything runs smoothly behind the scenes while helping the team work efficiently and enjoy a well‑organised, welcoming workplace.

Your responsibilities will include:

• Oversee the smooth day-to-day running of the office, including facilities, maintenance, security, supplies and equipment.
• Liaise with building management, landlords, contractors and service providers.
• Manage office budgets, supplier contracts and renewals, identifying opportunities to improve efficiency and value for money.
• Coordinate external IT support and assist with system improvements and operational projects.
• Build strong supplier relationships, compare costs, negotiate contracts and ensure services meet agreed standards.
• Help maintain workplace health and safety standards, risk assessments, policies and records.
• Coordinate relevant training, audits, safety briefings and fire safety/first-aid arrangements.
• Maintain confidential employee records and HR documentation.
• Coordinate probation and performance review reminders, compliance requirements and benefits administration.
• Support recruitment logistics, including interview scheduling and candidate coordination.
• Organise team socials, celebrations, internal events and employee engagement activities.
• Coordinate conference attendance, registrations and travel arrangements.
• Help create a positive, inclusive and enjoyable working environment.
• Support projects that improve internal processes, systems and overall business efficiency.
• Proactively identify ways to make the office and wider business run even better.

Who are we looking for?

We’re looking for someone who takes pride in being organised, enjoys taking ownership and gets satisfaction from making things happen.

You’ll ideally have:

• At least 1–2 years’ experience in office management, office coordination or a similar operational/administrative role.
• Excellent organisational skills and the ability to manage competing priorities.
• Confident communication skills and a friendly, professional approach.
• The initiative to work independently, anticipate needs and solve problems before they elevate.
• Experience managing suppliers, coordinating services and negotiating costs.
• Confidence with IT systems and basic troubleshooting.
• HR administration and health and safety experience would be beneficial, but are not essential.

Most importantly, you’ll be proactive, approachable and comfortable working in a small, fast-moving business where no two days are necessarily the same.