Office Manager, Quantitative Trading

Sigma-Aldrich; City Of London; On-site; GBP 50,000 - 60,000; Full time

Benefits offered by this job

Benefits

Job summary

Aldrich & Co in London is seeking an experienced Office Manager to own the London office, support its Greece office, and help drive the firm’s growth. This is an in-office role with standard hours 8am–5pm.

You will coordinate facilities, manage suppliers, budgeting, travel, onboarding, HR and IT support, and ensure a welcoming, professional working environment while liaising with senior leaders.

Qualifications

• Office Manager experience in financial or professional services.
• Experience managing building relationships, facilities and suppliers.
• Strong organisation and attention to detail.
• Proactive hands-on approach and versatility.
• Excellent communication with senior stakeholders.
• Judgement, discretion and independence.
• Flexible, solutions-focused mindset.
• Experience with office moves or fit-outs is a plus.

Responsibilities

• Oversee the smooth running of the London office and support the Greece office.
• Be the main point of contact for building management, contractors and suppliers.
• Manage facilities, safety procedures and building access.
• Lead on office moves, including planning, budgets and coordinating with teams.
• Greet visitors, answer calls and maintain meeting rooms.
• Order office supplies, furniture, catering and refreshments.
• Manage budgets, invoices, expenses and costs.
• Coordinate international travel, visas and onboarding support.
• Support HR and IT with onboarding, offboarding and recruitment coordination.
• Plan team events and internal socials.
• Provide remote admin support to the Greece office.
• Assist with business continuity and office compliance.

Skills

Office management

Vendor management

Attention to detail

Proactive

Stakeholder communication

Discretion and judgment

Flexible and solutions-focused

MS Office (Outlook, Excel, Word)

Office move / fit-out experience

Independent working

Tools

MS Office

Job description

Salary: £50,000 - £60,000

Are you a highly organised, proactive Office Manager with experience in financial or professional services?

Do you enjoy being the go-to person, ensuring the smooth running of a busy office, managing suppliers and facilities and creating a welcoming, professional working environment?

Are you confident working with senior leaders in a fast-paced environment and looking for a varied role where you can really make an impact?

Our client, a successful and growing financial services firm, is looking for a fantastic all-rounder to take ownership of its London office, support its Greece office and play a key role in the firm’s continued growth.

This is an in-office role, Monday to Friday working 8am–5pm.

What you’ll be doing day-to-day:

• Overseeing the smooth running of the office, ensuring everything is organised, efficient and well maintained
• Acting as the main point of contact for building management, contractors and facilities suppliers
• Managing office maintenance, health and safety procedures and building access
• Taking the lead on a potential office move, including planning, budgets, suppliers and coordinating with internal teams
• Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped
• Ordering office supplies, furniture, refreshments and catering
• Managing office budgets, supplier invoices, expenses and costs
• Booking international travel, accommodation and visas, and helping introduce a new corporate travel system
• Supporting HR and IT with onboarding, offboarding and recruitment coordination
• Planning and organising team socials and internal events
• Providing remote administrative support to the Greece office
• Supporting business continuity planning and office compliance procedures
• Being the glue that keeps everything running smoothly!

The skills you need to bring:

• Previous Office Manager experience within financial or professional services
• Experience managing building relationships, facilities and external suppliers
• Highly organised, confident and professional, with excellent attention to detail
• A proactive, hands-on approach and a willingness to turn your hand to anything
• Excellent communication skills and confidence dealing with senior stakeholders
• Strong judgement, discretion and the ability to work independently
• A flexible, solutions-focused approach to work
• Strong MS Office skills, particularly Outlook, Excel and Word
• Ideally, experience within a trading firm, hedge fund, bank or asset manager
• Experience managing an office move or fit-out project would be a real advantage

• + benefits