Office Manager/Project Co-ordinator – Full Time – Hindhead

Catering; Hindhead; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Free Parking

25 days holidays (+Bank Holidays)

Hybrid working

Job summary

Catering is seeking an experienced Office Manager/Project Co-ordinator to support Directors, Project Managers and Designers in a national design and project management company. The role focuses on streamlining processes, managing office systems, invoicing and supplier/client relations from Hindhead, Surrey.

The successful candidate will be highly organised, capable of juggling multiple priorities, and comfortable working in a small team with a collaborative culture.

Qualifications

• Experience coordinating projects and supporting senior staff.
• Strong written and verbal communication with clients and suppliers.
• High level proficiency in Microsoft Office and cloud storage management.
• Ability to process invoices and maintain financial records using Xero.
• Strong organisation skills and attention to detail to manage milestones.

Responsibilities

• Support Directors, Project Managers and Designers.
• Maintain coherent company-wide processes and information sharing.
• Oversee office systems, meetings, travel and accommodations.
• Coordinate meetings, travel, and scheduling to meet project milestones.
• Communicate clearly with clients, suppliers and internal teams.

Skills

Project coordination

Communication

Attention to detail

Time management

Team collaboration

Tools

Outlook

Word

Excel

Acrobat

PowerPoint

Xero

Job description

A new opportunity is available for a skilled, highly organised, capable Office Manager/Project Co-ordinator to join the team of a well-established and respected national design and project management company.

This is a central role for the organisation, supporting their Directors, Project Managers and Designers.

Key to the success of the business are the excellent business relationships, established and maintained with clients, suppliers and colleagues, alongside high quality, consistent service delivery.

A varied and responsible role, providing effective support of ongoing projects, Ensuring streamlined, coherent, consistent company-wide processes, procedures and information sharing. The smooth running of the office, its systems and processes.

The role will engage the full range of your skills including:

• Proven competence in business use of software Outlook, Word, Advanced Excel, Acrobat, PowerPoint.
• Experience managing and updating cloud storage Ensuring data and information is consistently and securely maintained
• Accurately and consistently processing invoices and payments, Accounts Payable using Xero
• Overseeing and tracking of ongoing projects requiring a keen eye for detail and accuracy in work
• Organised and able to coordinate meetings travel and accommodation
• Communicating and collaborating effectively clients, suppliers and across teams requiring clear, concise and effective written and verbal communication skills
• Adaptable, with the ability to work on a varied range of related duties on a daily / weekly basis to meet ongoing milestones and deadlines
• Calm, persuasive, able to work independently, resolve discrepancies and scheduling to meet project requirements.

You will be working with a small team of collaborative, experienced professionals, who respect and appreciate everyones role and contribution in achieving success on projects for clients and success for the business as a whole.

We look forward to hearing from you

Close date for applications 18th September 2026

Details

• Full Time
• Hybrid working. Ideally 3 / 4 days on-site to include Tuesday and Thursday
• Occasional travel to client sites
• Location: Hindhead, Surrey
• Hours. Monday to Friday 8am 5pm (1 hour for lunch)
• Salary: £32,000 – £36,000, depending on experience
• Free Parking
• 25 days hols ( +Bank Holidays )

Salary: £32000 – £36000/annum Good

Job Type: Permanent

Location: Hindhead, Surrey