Office Manager/PA

TN United Kingdom; St Albans; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

An award-winning agency in St Albans is seeking a proactive PA/Office Manager to enhance their dynamic team. This role offers the chance to manage daily operations, finances, and team support in a fast-paced environment. With options for full-time or a 4-day week, you will enjoy hybrid working arrangements, generous holiday, and opportunities for professional development. If you thrive in a creative atmosphere and possess strong organizational and communication skills, this position could be your next career step in a vibrant and ambitious agency.

Benefits

22 days holiday + Christmas Eve + Bank Holidays

Subsidised parking

Development opportunities

Team lunch once a month

Hybrid working - remote 2 days per week

Qualifications

• Experience in a similar administrative support role is essential.
• Proficiency in project management and accountancy tools is required.

Responsibilities

• Maintain diaries and action lists for the Founder and SLT.
• Manage invoices, PO’s, and assist with pitches and opportunities.
• Implement and adhere to new processes for organization.

Skills

Administrative support experience

Project management tools proficiency

Google Workspace

Microsoft Office Suite

Strong organizational skills

Excellent communication skills

Problem-solving skills

Attention to detail

Flexibility and proactive attitude

Job description

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Our client, an award-winning, fast-paced, and ambitious agency in St Albans, is looking for a PA/Office Manager to join their growing team. They will consider full-time hours or a 4-day week.

This is a fantastic opportunity to play a pivotal role in managing the smooth running of their studio, being responsible for day-to-day operations, finances, and the team.

The role requires strong communication skills, attention to detail, problem-solving abilities, and a passion for making things happen!

What’s in it for you:

• Salary: Up to £35k depending on experience, pro-rated if a 4-day week
• Hours: Mon-Fri, hybrid working - remote 2 days per week with 3 days in the office (4-day week considered for the right candidate)
• Opportunity to earn bonuses based on performance and referrals
• 22 days holiday + Christmas Eve + Bank Holidays
• Subsidised parking
• Development opportunities to enhance your career
• Team lunch once a month

Key responsibilities:

• Studio support: Maintaining diaries, action lists, and sign-offs for the Founder and SLT, supporting on client projects, and being the first point of contact for internal and external requirements. Supporting recruitment, HR, and studio activities.
• Business communication and finances: Managing invoices, PO’s, freelancers, merchandise, contractors, credit control, and cash flow. Assisting SLT with pitches and opportunities, and handling accounts queries.
• Process: Implementing and adhering to new processes, ensuring order across all touchpoints. Being organized, aware, conscientious, and proactive.

What the employer is looking for:

• Experience in a similar administrative support role
• Proficiency in project management tools, accountancy tools, Google Workspace, and Microsoft Office Suite
• Flexibility and proactive attitude towards changing needs
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and in a team
• Discretion and confidentiality
• Attention to detail and problem-solving skills
• Proactive and flexible work approach
• Interest or knowledge in graphic design or the creative industries (desirable)