Office Manager | London

Aesop Retail PTY LTD; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in skin care is hiring an Office Operations Manager to enhance daily operations and support employee experience. This full-time role involves managing office procedures, maintaining health standards, and fostering relationships across the organization, making it pivotal for the company's inclusive culture.

Benefits

Professional development

Employee wellbeing

Product discounts

Volunteering opportunities

Inclusive workplace culture

Qualifications

• Strong communication and problem-solving skills required.
• Experience with Microsoft Office is essential.

Responsibilities

• Manage daily office operations and support teams with facility management.
• Develop and maintain office procedures, manage suppliers, and ensure health standards.

Skills

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office

Job description

For over 35 years, Aesop has cultivated an inspiring and inclusive environment supporting employee growth. As a global retail organization, we focus on meticulous skin care formulations and a thorough recruitment process to attract diverse, inspired individuals.

We balance people, planet, and profit, aiming for sustainability and inclusivity, evidenced by our B Corp certification.

Role Purpose

This full-time, office-based role reports to the Head of HR, managing daily office operations, supporting teams with facility management, corporate travel, wellbeing, and employee experience. The role requires excellent communication, attention to detail, and relationship-building skills, overseeing two office coordinators.

Main Responsibilities

• Implement and maintain office procedures, manage suppliers, and oversee reception functions.
• Ensure physical office maintenance, security, and health standards.
• Develop processes for storing company intellectual property and support internal communications and events.
• Assist in onboarding and training new staff, foster relationships across divisions, and manage budgets.

Management Assistance

• Evaluate office admin effectiveness, provide monthly HR reports, and facilitate internal communications.

Reception and Administration

• Manage reception, meeting rooms, visitor hosting, mail, and supplies.
• Maintain confidentiality, organize documentation, and support staff events.

Office Culture

• Ensure office procedures are followed, coordinate suppliers, and manage stock levels.

What we are looking for

• Open mindset, curiosity, inclusivity commitment, strong communication, problem-solving skills, and proficiency in Microsoft Office.

What’s on offer

• Professional development, employee wellbeing, product discounts, volunteering, and inclusive workplace culture.

About Us

Aesop, founded in Melbourne in 1987, specializes in high-quality skin, hair, and body care products, with a global presence and a commitment to diversity and inclusion.