Office Manager

Vanda Pharmaceuticals; London; On-site; GBP 40,000 - 100,000; Full time

Job summary

Vanda Pharmaceuticals is seeking an Office Manager to handle administrative duties in a busy environment. The role includes managing purchase orders, vendor relations, and ensuring compliance with employment laws while fostering a collaborative team environment. Applicants should possess strong organizational skills and proven experience in an administrative capacity.

Benefits

Health insurance

Paid time off

Parental leave

Qualifications

• Proven experience in an administrative role.
• Proficiency in financial processes (POs, budgeting, accounts payable).
• Ability to handle sensitive information confidentially.

Responsibilities

• Create and process purchase orders (POs) ensuring proper approvals.
• Manage full-cycle AP processes, including invoice verification and vendor payments.
• Oversee onboarding/offboarding of employees and manage logistics for events.

Skills

Organizational skills

Multitasking

Confidentiality

Communication skills

Education

Experience as an office administrator

Job description

Join to apply for the Office Manager role at Vanda Pharmaceuticals

Join to apply for the Office Manager role at Vanda Pharmaceuticals

• Create and process purchase orders (POs) while ensuring proper approvals and documentation
• Manage full-cycle AP processes, including invoice verification, timely vendor payments, and reconciliation with accounting systems
• Serve as the primary contact for third-party vendors, negotiating terms, managing contracts, and ensuring service-level agreements are met
• Oversee employee onboarding/offboarding, including equipment setup and employee file maintenance
• Ensure all HR and operational practices adhere to current German employment laws, updating policies as needed
• Organize team meetings and manage logistics for company events
  
  

Primary Responsibilities

• Create and process purchase orders (POs) while ensuring proper approvals and documentation
• Manage full-cycle AP processes, including invoice verification, timely vendor payments, and reconciliation with accounting systems
• Serve as the primary contact for third-party vendors, negotiating terms, managing contracts, and ensuring service-level agreements are met
• Oversee employee onboarding/offboarding, including equipment setup and employee file maintenance
• Ensure all HR and operational practices adhere to current German employment laws, updating policies as needed
• Organize team meetings and manage logistics for company events
  
  

Position Requirements

• Proven experience as an office administrator or in a similar administrative role
• Proficiency in financial processes (POs, budgeting, accounts payable)
• Excellent organizational and multitasking abilities
• Ability to handle sensitive information confidentially
• Strong oral and written communication skills
  
  

The total compensation package for this position will also include incentive compensation and benefits such as health insurance, paid time off, parental leave, and other benefits to its employees.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

Applicants must be legally authorized to work in the United Kingdom. Visa sponsorship may be considered for exceptional candidates.

We strive to create an inclusive environment for all employees. If you have any specific needs or require accommodations during the application process, please let us know.

By applying for this position, you consent to the processing of your personal data for recruitment purposes in accordance with the GDPR.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing, Biotechnology Research, and Hospitals and Health Care

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