Office Manager | London

Verve; Greater London; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Wellness days

Workplace mental health solution

Annual training budget and webinars

Language classes (German/English)

Work&Travel raffle

Job summary

Verve, based in Covent Garden, seeks an Office Operations & Administration Coordinator to shape an efficient workplace and maintain a connected team. You will orchestrate daily office rhythms, welcome visitors, and ensure smooth operations across supplies, vendor management, and safety policies.

You’ll partner with senior admins and London executives to organize events, support onboarding/offboarding, travel coordination, and budget-related tasks, while upholding a proactive, detail-oriented

Qualifications

• Experience in office management, front office operations, or a similar administrative role.
• Strong interpersonal and communication skills; comfortable interfacing with employees at all levels, vendors, and visitors.
• Ability to work under pressure and solve problems quickly and independently.
• High attention to detail while maintaining awareness of the big picture.
• Proactive, self-directed mindset with ownership and follow-through.
• Collaborative team player with a professional and welcoming demeanor.
• Passion for people and workplace culture, with ideas for making the office a great place to work.

Responsibilities

• Order and maintain office supplies, snacks, and beverages, keeping the pantry stocked.
• Coordinate with third-party vendors for maintenance and schedules; manage health and safety policies.
• Attend the front desk, greet guests, assist colleagues with day-to-day needs.
• Manage visitor access and room bookings for meetings and interviews.
• Plan, organize, and execute in-office and external events; onboard/offboard employees.

Skills

Office management

Interpersonal communication

Problem solving

Attention to detail

Ownership & follow-through

Team player

Job description

Who We Are

Verve has created a more efficient and privacy-focused way to buy and monetize advertising. Verve is an ecosystem of demand and supply technologies fusing data, media, and technology together to deliver results and growth to both advertisers and publishers–no matter the screen or location, no matter who, what, or where a customer is. With 30 offices across the globe and with an eye on servicing forward-thinking advertising customers, Verve’s solutions are trusted by more than 90 of the United States’ top 100 advertisers, 4,000 publishers globally, and the world’s top demand-side platforms. Learn more at verve.com.

About the Position

This role sits at the heart of our office in Covent Garden, partnering closely with the Senior Manager, Administration and London Executive Assistant to shape a workplace and culture that people genuinely want to be part of. This position owns the everyday rhythm of the office: bringing structure to daily operations, acting as the first point of contact for anyone who enters the office, building tradition and community that energizes employees, and keeping the team organized, supported, and connected.

Position Responsibilities

Office Operations & Facilities

• Order and maintain office supplies, snacks, and beverages, keeping the pantry and fridge stocked at all times
• Maintain overall office condition and schedule work orders and maintenance requests with third-party vendors as needed (HVAC, coffee/water machines, etc.)
• Coordinate with cleaning crews to ensure weekly schedules are kept and make adjustments when necessary
• Manage communication with the landlord, building management, contractors, and service providers
• Ensure health and safety policies are current and consistently followed

Front Desk, Access & Mail

• Attend the front desk, greet guests, and assist colleagues with day-to-day needs
• Manage visitor access and room bookings for meetings and interviews
• Handle building badge requests, including deactivation when employees leave
• Process and sort incoming mail, courier deliveries, and package distribution
• Post outgoing mail, including international parcels and courier shipments

Events, People & Administration

• Plan, organize, and execute in-office and external events end-to-end (team lunches, holiday parties, and seasonal celebrations) in coordination with the London Executive Assistant
• Support IT and HR teams with employee onboarding and offboarding processes
• Assist colleagues with travel management and coordination
• Process invoices and manage office budgets, liaising with Finance
• Implement and maintain office procedures and administrative systems

Position Requirements

• Experience in office management, front office operations, or a similar administrative role
• Strong interpersonal and communication skills; comfortable interfacing with employees at all levels, vendors, and visitors
• Ability to work under pressure and solve problems quickly and independently
• High attention to detail while maintaining awareness of the big picture
• Proactive, self-directed mindset with a strong sense of ownership and follow-through
• Collaborative team player with a professional and welcoming demeanor
• A genuine passion for people and workplace culture, with ideas and enthusiasm for making the office a great place to work
• Experience in project management, travel coordination, or event management is a plus

What We Offer

Just a few of the benefits waiting for you at Verve:

• Recharge with 3 Wellness Days throughout the year, in addition to your annual vacation and public holidays
• Support your mental well-being with our Workplace Mental Health Solution
• Boost your professional knowledge with our annual training budget & internal webinars, and level up your language skills through our German/English classes
• Strengthen team connections while exploring new cultures through our monthly Work&Travel raffle, offering a chance to work from one of our global offices (after 2 years of employment)

… and even more reasons to join us!

Salary Range

£35,000—£50,000 GBP

Verve provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you are California resident subject to the California Consumer Privacy Act, click here to understand how Verve processes your personal information and how you can exercise your rights.
If you are located in the EU or UK visit our privacy policy to understand how Verve processes your personal information and how you can exercise your rights.