Office Operations Specialist (UK)

Verda; Greater London; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Equity and cash compensation

Healthcare

Wellbeing benefits

Job summary

Verda seeks an Office Operations Specialist to run the day-to-day London office, ensuring a smooth, well‑run workspace for a growing global team. You’ll manage facilities, vendor relationships, and logistics, creating a productive environment across admin and operations.

You’ll coordinate events, onboarding, and travel while maintaining budget controls and safety standards to support a high‑performing engineering and research community at Verda.

Qualifications

• Proven experience in office management or facilities coordination.
• Experience managing budgets and vendor contracts.
• Strong organisational skills with attention to detail.

Responsibilities

• Oversee day-to-day London office operations and spaces.
• Liaise with building management, landlords and vendors.
• Manage vendor relationships, contracts and costs.
• Plan internal events, team socials and offsites.
• Coordinate travel arrangements for staff and visitors.
• Support onboarding logistics for new hires (desk setup, access, packs).
• Monitor office budget and process invoices with Finance.
• Ensure health & safety compliance and general office standards.
• Handle mail, deliveries and front-of-house duties.
• Collaborate with People & Talent on admin and projects.
• Scale office processes as the London team grows.

Skills

Office management

Vendor management

Budget management

Event coordination

Travel coordination

Onboarding logistics

Health & safety

Communication

Problem solving

Job description

At Verda, we're building a full-stack AI cloud, covering everything from data centers and hardware to our own cloud platform that the world's leading AI teams use to do serious AI work.
We strive to make a positive mark on the world through the infrastructure we build and give leading teams a service they can truly depend on. Headquartered in Helsinki, we operate globally with offices in London and San Francisco.
Join Verda while it's still being built - not once it's finished.

Why Verda

• Cash and equity compensation along with various fringe benefits (healthcare, wellbeing, and more).

• Profitable operations with rapid, sustained growth.

• 30+ nationalities, with 6 different ones on the management team.

• A real chance to make an impact and work alongside world class engineers, researchers, and partners across the global AI ecosystem.

Practicalities

• Work mode: Office Based

• Employment type: Full-time and permanent

About the role

Verda is looking for an Office Operations Specialist to run the day-to-day of our London office and make it a great place to work. You'll be the go-to person for everything office-related, from keeping the space running smoothly to supporting the team with logistics, vendor relationships, and ad hoc projects. This is a hands-on role for someone who's organised, proactive, and genuinely enjoys creating a good working environment.

Your responsibilities

• Manage day-to-day office operations, including supplies, equipment, maintenance, and general upkeep of the London space

• Act as the main point of contact for building management, landlords, and facilities-related vendors

• Own vendor and supplier relationships (cleaning, catering, IT equipment, stationery, etc.), including negotiating contracts and managing costs

• Organise and support internal events, team socials, and offsites

• Coordinate travel bookings and logistics for employees and visiting stakeholders

• Support onboarding logistics for new hires (desk setup, equipment, access, welcome packs)

• Manage office budget, track expenses, and process invoices in coordination with Finance

• Ensure the office meets health & safety standards and compliance requirements

• Handle incoming post, deliveries, and general front-of-house duties

• Partner with People & Talent and other teams on ad hoc administrative and operational projects

• Help scale office processes as the London team grows

Your key competencies

• Proven experience in an office management, coordination, or facilities role, ideally in a fast-growing or scale-up environment

• Highly organised with strong attention to detail and the ability to juggle multiple priorities

• Comfortable working autonomously and taking ownership without heavy oversight

• Strong communication skills and a professional, approachable manner with employees, vendors, and visitors

• Practical problem-solver who's calm under pressure and good at troubleshooting on the spot

• Experience managing budgets, vendor contracts, or supplier negotiations

• Discretion and good judgement when handling confidential or sensitive information

• A proactive, "no task too small" attitude, paired with the ability to think ahead and improve processes

• Familiarity with UK health & safety and workplace compliance basics is a plus