Office Manager - FTC 12 Months

Grace Media; Manchester; Hybrid; GBP 27,000 - 36,000; Full time

Job summary

Betable Group in Manchester is seeking an organised Office Manager on a 12-month fixed-term contract to keep the workplace running smoothly and support the CEO and HR team. The role involves managing office operations and coordinating logistics for Little Ox Limited.

You will handle travel, deliveries, supplier liaison, and provide comprehensive admin support in a fast-paced environment. Strong MS Office skills, discretion, and a full UK driving licence are essential.

Qualifications

• Experience in managing a busy office environment.
• Proven ability to multitask and prioritise daily workload.
• Excellent MS Office skills and reporting ability.
• Discretion and confidentiality when handling sensitive information.
• Full UK Driving Licence required.

Responsibilities

• Manage and order office food, fridge, and snacks.
• Keep the office clean and tidy at all times.
• Greet visitors and coordinate appointments.
• Oversee all incoming deliveries and post.
• Liaise with building manager on office issues.
• Book external contractors for office maintenance.
• Provide general admin support including letters and documentation.
• Assist CEO with diary, meetings, and ad hoc tasks.
• Arrange business travel and accommodation.
• Manage dinners and ad hoc reservations; organise social events.
• Act as primary contact for IT provider to resolve issues.
• Handle packing and dispatch for the Little Ox business.
• Manage product customer service inboxes and refunds.
• Post on product social media and respond to DMs.
• Conduct stock takes for products.
• Provide admin management for business projects.
• Assist HR and wider team as needed.
• Provide occasional out-of-hours support to C-Suite.
• Be reliable and trustworthy to manage tasks effectively.
• Any additional duties as required (AOB).

Skills

Flexibility & adaptability

Relationship building

Office management experience

MS Office

English proficiency

Planning & time management

Multitasking

Verbal & written communication

Discretion & confidentiality

UK Driving Licence

Tools

MS Office Suite

Job description

*This position is a 12 month Fixed Term Contract covering Maternity Leave*

Based in the heart of Manchester, Betable Group are a team with knowledge and dedication to both online gaming and fintech solutions.

We are responsible for delivering top-class online gaming experiences for customers of over 100 online casino and bingo sites both in Great Britain and internationally.

Betable also have our own cutting-edge iGaming platform which hosts an array of casinos which enables them to operate as well as an exciting new payment solution which handles high volumes of payment transactions.

As we are a fast-paced business, the office manager will keep the workplace running smoothly while supporting the CEO & HR team where needed and handle our product packing & logistics for a small business, Little Ox Limited.

This role requires 4 days per week in the office to manage physical operations.

This position is well-suited for individuals who are organised, proactive, and at thrive in a fast-paced working environment.

Key Responsibilities

• Manage and order food, fridge, and snack stock for the office.

• Ensuring the office is clean and tidy at all times

• Greet visitors and clients while coordinating appointments.

• Oversee all incoming deliveries and outgoing post.

• Liaise with the building manager for any office-related issues.

• Book and coordinate external contractors for office maintenance.

• Deliver general administrative support including preparing letters and documentation.

• Provide diary assistance, meeting coordination, and ad hoc support to the CEO.

• Arrange all business travel and book accommodation.

• Managing dinner and other ad hoc reservations for the company.

• Arrange company dinners and social events.

• Act as the primary point of contact for the IT provider to resolve issues.

• Handle product packing and dispatching for the "Little Ox" side of the business.

• Manage product customer service inboxes, refund requests, and questions.

• Post on product social media and answer direct messages.

• Conduct regular product stock takes.

• Provide administrative management and oversight for business projects.

• Assist the HR team and wider business as and where needed.

• Provide occasional out of hours support to the C-Suite, which may include evenings and weekends when required.

• Be a reliable and dependable individual who can be trusted to manage tasks and responsibilities effectively.

• Any other business (AOB) duties as required.

Essential Skills

• High level of flexibility and adaptability is essential.

• The aptitude to build relationships across all levels of the business including senior management and executives, as well as external contacts.

• Proven experience in a similar role

• Full comprehension of office management systems and procedures.

• Excellent knowledge of MS Office.

• Proficiency in English.

• Exemplary planning and time management skills.

• Ability to multitask and prioritise daily workload.

• High-level verbal and written communication skills.

• Discretion and confidentiality.

• Full UK Driving Licence essential.

Working Hours

• Monday – Friday, 9.00am – 5.30pm
• Monday – Thursday in the Manchester Office, Friday WFH

Flexibility is needed based on the Company needs, occasional out of hours support required.