Office Manager for City based company

GMA Consulting; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A consulting firm based in London is seeking an experienced Office Manager to oversee operational efficiency and manage a dynamic office environment. This hybrid role involves leading a team, liaising with vendors, and ensuring regulatory compliance. The ideal candidate should have over 3 years of office management experience, be proficient in MS Office, and possess strong organizational skills. This position offers a competitive salary and a vibrant working atmosphere in the City.

Qualifications

• Minimum 3 years of experience in office management.
• Ability to work collaboratively with cross-functional teams.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the operational efficiency across all offices.
• Liaise with vendors and service providers.
• Oversee office layout and maintain health and safety standards.
• Support onboarding and offboarding processes.
• Prepare reports on office performance and budget.

Skills

Office management experience

MS Office proficiency

Team player

Self-motivated

Experience with Adobe and DocuSign

Job description

Office Manager for City based company at GMA Consulting

My client is looking to recruit a strong Office Manager to assume management and control of a very busy and hardworking environment in the City of London. This is a hybrid role; the successful applicant will be expected to be in Head Office three days a week.

Location: City of London, England

Employment type: Full‑time

Seniority level: Mid‑Senior

Job function: Administrative; Industries: IT Services and IT Consulting.

Office Management Responsibilities

• Supporting 200 plus staff
• Managing operational efficiency across all offices
• Ensuring that all offices are well‑maintained and compliant with health and safety regulations
• Liaison with serviced office providers, vendors and facility suppliers
• Assuming ownership of related contracts and negotiating at time of renewal in line with procurement process and ESG initiatives
• Maintaining office layout, cleanliness and professional appearance
• Overseeing switchboard, info email, post, and office tools
• Supporting onboarding/offboarding processes from a facilities perspective
• Leading health and safety across the business
• Involvement with audits and ad‑hoc projects as directed
• Supervision of the Office Coordinator, providing guidance and performance reviews
• Conducting reviews and assisting in recruitment for Business Support roles
• Providing coverage for EA/PA Team Leads and Business Support Team where required
• Managing all office supplies, equipment and procurement
• Maintaining records, contracts and documentation
• Organising meetings, events and document signing logistics

Budget & Reporting

• Monitoring office‑related budgets and expenses
• Preparation of reports on office performance and improvements

Communication & Coordination

• Acting as main contact for all internal teams regarding office matters
• Collaboration with cross‑functional teams including Business Support, HR and IT to align office operations with organisational initiatives
• Coordinating cross‑office initiatives, events and communications
• Leading and supporting office moves, refurbishments and upgrades or sourcing new offices

Qualifications

• Upwards of three years experience in a similar office management role
• Self‑motivated
• Team player
• Proficient with MS Office
• Proven experience working with Adobe, DocuSign etc
• Ability to make suggestions, roll out improved services etc

Please send your CV to Martin Warner and I will get back to you as soon as possible.