Office & Exec Support Lead | Hybrid in Manchester

GMA Consulting; Lancashire; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

GMA Consulting is seeking an organised Office Manager/PA to join the Business Support and Central Services Team in Manchester. You will manage busy diaries, draft documents and coordinate meetings for colleagues across the UK.

The role requires two years’ experience in a similar-level role, strong IT skills, and a proactive, people-focused approach. Hybrid working with two days in Manchester is offered, with responsibility for front-of-house and board liaison.

Qualifications

• Two years of experience in a similar-level role, including diary management.
• Strong time management and the ability to prioritise, organise workload and plan ahead.
• Clear written and verbal communication, good numeracy and close attention to detail.
• IT confidence to support meeting set-up.
• Intermediate Microsoft Office skills including Word, Excel, PowerPoint, Outlook and MS Forms.
• Willingness to keep learning and developing.

Responsibilities

• Manage directors' diaries, arrange, reschedule and confirm appointments.
• Handle calls, take accurate messages and liaise with clients.
• Arrange internal and external meetings, lunches and dinners.
• Draft, format and distribute documents using Word, Excel and PowerPoint.
• Coordinate signatures, courier documents and signing via DocuSign.
• Organise travel mainly within the UK in line with policy.
• Schedule trustee and subcommittee meetings up to two years ahead.
• Support with expense claims, hospitality logs and annual applications.
• Take minutes for committees or working groups with directors.
• Carry out ad hoc projects as directed by directors or Head of Business Support.
• Liaise with the serviced office provider on office changes with Head of Business Operations.
• Welcome colleagues and guests; manage security passes, rooms and refreshments.
• Health and safety tours.
• Support admin for new starters and leavers; share responsibility for switchboard.

Skills

Diary management

Time management

Communication skills

Interpersonal skills

Office coordination

Project support

Tools

Word

Excel

PowerPoint

Outlook

MS Forms

DocuSign

Job description

GMA Consulting is seeking an organised Office Manager/PA to join the Business Support and Central Services Team in Manchester. You will manage busy diaries, draft documents and coordinate meetings for colleagues across the UK.

The role requires two years’ experience in a similar-level role, strong IT skills, and a proactive, people-focused approach. Hybrid working with two days in Manchester is offered, with responsibility for front-of-house and board liaison.