Office Manager - Fixed Term

Unifi Aviation, LLC; Oxford; On-site; GBP 16,000 - 19,000; Part time

Job summary

Unifi Aviation, LLC is seeking an organised Office Manager to cover maternity leave at the Oxford Airport Head Office. The role is part-time (25 hours) with pro-rata salary and responsibilities spanning office facilities, administration, finance support, and fleet coordination.

You will support the Head Office and Senior Leadership Team, manage suppliers and travel arrangements for executives, and maintain a positive, efficient workplace environment.

Qualifications

• Experience as an Office Manager or similar administrative role.
• Excellent organisational and time management skills.
• Experience coordinating travel, facilities, and executive support.

Responsibilities

• Oversee day-to-day Office & Facilities Management for Oxford Head Office, ensuring spaces are clean, stocked, and well-organised.
• Provide administrative support to Head Office, CEO, CFO and Senior Leadership Team; arrange travel and itineraries for visiting executives.
• Assist Finance Team with administration, supplier records, and procurement activities.
• Coordinate fleet and post room operations, manage budgets, and maintain asset registers.

Skills

Office management

Organisational skills

Tools

Microsoft Office

Job description

Is Hybrid Model available for this position?

No

Requirements and Description

Office Manager (Maternity Cover)

Location: Oxford Airport, Kidlington

Hours: Part-time 25 hours (over 4 or 5 days per week)

Pro-rata salary: £17,550 per annum

At Unifi Aviation, we know that exceptional operations start with an exceptional workplace. We're looking for an organised, proactive, and highly professional Office Manager to become the driving force behind our Oxford Airport Head Office.

Supporting our Head Office and Senior Leadership Team, you'll play a central role in ensuring our office runs efficiently, professionally, and seamlessly every day. From managing facilities and suppliers to coordinating executive travel, supporting finance administration, and creating a welcoming environment for employees and visitors alike, this is a varied role where no two days are the same. If you're someone who takes pride in organisation, enjoys keeping things running smoothly behind the scenes, and loves creating a positive workplace experience, we'd love to hear from you.

What You'll Be Doing:

As Office Manager, you'll be responsible for the day-to-day management of our Head Office, including:

Office & Facilities Management

• Ensuring kitchens, meeting rooms, communal areas, and executive offices remain clean, organised, and fully stocked
• Managing stationery, office supplies, refreshments, and consumables while supporting paperless working practices
• Preparing meeting rooms for internal and external meetings, ensuring equipment and technology are fully operational
• Monitoring housekeeping standards and maintaining a clean desk culture across the office
• Managing relationships with cleaning contractors and other suppliers to ensure high service standards
• Conducting regular office inspections, stock checks, and workplace audits
• Supporting health and safety compliance and maintaining a professional working environment

Administrative Support

• Providing administrative assistance to the Head Office Team, CEO, CFO, and Senior Leadership Team
• Arranging travel, accommodation, and itineraries for visiting executives, including senior leadership from the USA
• Managing meeting room bookings and coordinating visitor arrivals
• Maintaining visitor records and ensuring a professional experience for guests and stakeholders
• Supporting senior leaders with ad hoc administration, correspondence, and coordination tasks

Finance & Procurement Administration

• Assisting the Finance Team with administration, filing, document management, and supplier records
• Managing Amazon account approvals and overseeing office and station orders
• Supporting petty cash administration and expense reconciliation
• Maintaining secure records and archiving key financial and contractual documentation
• Coordinating the secure distribution of company credit cards and prepaid cards to stations
• Producing regular updates on office expenditure, supplies, and procurement activity

Fleet & Transport Coordination

• Managing pool vehicle bookings and ensuring vehicles remain clean, roadworthy, fuelled, and available when required
• Supporting fleet administration, including fines, fuel receipts, vehicle records, and compliance documentation
• Liaising with the Fleet Manager to ensure vehicle-related issues are resolved promptly
• Processing inbound and outbound post, deliveries, and courier shipments
• Coordinating internal deliveries and co-mail to operational stations
• Supporting post room operations during periods of absence or peak workload
• Monitoring office budgets and consumable spend
• Managing stock levels across office locations and coordinating replenishment activities
• Maintaining company asset registers for office equipment and furniture
• Gathering employee feedback and identifying opportunities to improve the workplace environment
• Supporting initiatives that enhance efficiency, professionalism, and employee experience

What We're Looking For

We're seeking someone who is highly organised, detail-oriented, and comfortable juggling multiple priorities.

Ideally you'll have:

• Previous experience as an Office Manager, Office Coordinator, Facilities Coordinator, or similar administrative role
• Excellent organisational and time management skills
• Strong communication and stakeholder management abilities
• A proactive, hands-on approach and willingness to get involved
• Good working knowledge of Microsoft Office applications
• Experience handling confidential information with discretion and professionalism
• Experience supporting senior leaders or executive teams would be advantageous

Why Join Unifi?

At Unifi Aviation, we're passionate about creating an environment where people can thrive. Our values of Passion, Integrity and Empathy guide everything we do, and we believe in creating workplaces that are welcoming, supportive, and efficient.

This is an excellent opportunity to join a growing aviation services business in a key role that touches every part of the organisation.

If you're looking for a role where you can make a genuine impact, take ownership, and be at the centre of a busy and dynamic office, we'd love to hear from you.

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"Unifi is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national, origin, sexual orientation, age, citizenship, marital status, disability or veteran status."