Office Coordinator

Flexjet LLC; Farnborough; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Flexjet LLC is seeking a proactive Office Coordinator in Farnborough to support day-to-day office operations and act as a main point of contact for colleagues, visitors, and suppliers.

You will manage diaries, meetings, travel, invoices, purchase orders, and general admin tasks while ensuring a professional, welcoming environment. Occasional travel to London may be required.

Qualifications

• Experience as Office Assistant/Coordinator or similar role.
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with a professional, customer-focused approach.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Able to work independently or as part of a team.

Responsibilities

• Coordinate day-to-day office operations to maintain a professional environment.
• Manage office supplies, equipment, facilities, and supplier relationships.
• Prepare documents, data entry, filing, and records management.
• Coordinate meetings, travel arrangements, events, and diary management.
• Act as first point of contact for visitors, calls, and general enquiries.
• Assist with invoice processing, purchase orders, expenses, and budgets as needed.
• Provide support to wider teams with ad hoc projects and admin tasks.
• Occasional travel to support activities at our London Mayfair office.

Skills

Organisational skills

Communication skills

Microsoft Office

Independent worker

Team collaboration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

We are seeking a proactive and highly organised Office Coordinator to support the smooth day-to-day running of the offices at our Farnborough facilities. This role is ideal for an individual who enjoys a varied workload, has excellent administrative and communication skills, and thrives in a fast-paced professional environment.

The successful candidate will report to the Office manager and act as a key point of contact for colleagues, visitors, and external suppliers while providing administrative and operational support across the business.

Key Responsibilities

• Coordinate day-to-day office operations to ensure an efficient and professional working environment.
• Manage office supplies, equipment, facilities, and supplier relationships.
• Provide administrative support including document preparation, data entry, filing, and record management.
• Coordinate meetings, travel arrangements, events, and diary management as required.
• Act as the first point of contact for visitors, incoming calls, and general enquiries.
• Assist with invoice processing, purchase orders, expense administration, and general office budgets where required.
• Provide support to wider business teams with ad hoc projects and administrative tasks.
• Occasional travel to support activities at our London Mayfair office

Requirements

• Previous experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Highly organised, proactive, and capable of working independently as well as part of a team.

Flexjet is an equal opportunities employer. We are committed to fostering an inclusive and diverse workplace where everyone is treated with respect and fairness.

We do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, in accordance with the Equality Act 2010.

We welcome applications from all qualified candidates and are committed to ensuring our recruitment process is accessible. If you require any reasonable adjustments, please let us know.