Office Coordinator

Flexjet; Farnborough; On-site; GBP 21,000 - 30,000; Full time

Job summary

Flexjet LLC is seeking an Office Coordinator to support the day-to-day running of our Farnborough offices. The role suits a proactive individual with strong administrative and communication skills in a fast-paced environment.

The successful candidate reports to the Office Manager and acts as a key contact for colleagues, visitors and suppliers, providing broad administrative and operational support across the business, with occasional travel to our London Mayfair office.

Qualifications

• Experience in an Office Assistant or Office Coordinator role.
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with a professional and customer-focused approach.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate day-to-day office operations to ensure an efficient and professional working environment.
• Manage office supplies, equipment, facilities, and supplier relationships.
• Provide administrative support including document preparation, data entry, filing and record management.
• Coordinate meetings, travel arrangements, events, and diary management as required.
• Act as the first point of contact for visitors, incoming calls, and general enquiries.
• Assist with invoice processing, purchase orders, expense administration, and general office budgets where required.
• Provide support to wider business teams with ad hoc projects and administrative tasks.
• Occasional travel to support activities at our London Mayfair office

Skills

Organisational skills

Communication skills

Multitasking

Independent working

Team collaboration

Tools

Microsoft Office

Job description

We are seeking a proactive and highly organised Office Coordinator to support the smooth day-to-day running of the offices at our Farnborough facilities. This role is ideal for an individual who enjoys a varied workload, has excellent administrative and communication skills, and thrives in a fast-paced professional environment.

The successful candidate will report to the Office manager and act as a key point of contact for colleagues, visitors, and external suppliers while providing administrative and operational support across the business.

Key Responsibilities

• Coordinate day-to-day office operations to ensure an efficient and professional working environment.
• Manage office supplies, equipment, facilities, and supplier relationships.
• Provide administrative support including document preparation, data entry, filing, and record management.
• Coordinate meetings, travel arrangements, events, and diary management as required.
• Act as the first point of contact for visitors, incoming calls, and general enquiries.
• Assist with invoice processing, purchase orders, expense administration, and general office budgets where required.
• Provide support to wider business teams with ad hoc projects and administrative tasks.
• Occasional travel to support activities at our London Mayfair office

Requirements

• Previous experience in an Office Assistant, Office Coordinator, Administrative Assistant, or similar role.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Highly organised, proactive, and capable of working independently as well as part of a team.

Flexjet is an equal opportunities employer. We are committed to fostering an inclusive and diverse workplace where everyone is treated with respect and fairness.

We do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, in accordance with the Equality Act 2010.

We welcome applications from all qualified candidates and are committed to ensuring our recruitment process is accessible. If you require any reasonable adjustments, please let us know.