Office Manager & EA to COO

Tiger Recruitment Ltd.; Walthamstow; On-site; GBP 50,000 - 55,000; Full time

Benefits offered by this job

Discretionary bonus

Generous annual leave

Enhanced pension

Season ticket loan

Private Medical Insurance

Income protection

Job summary

Tiger Recruitment Ltd. is seeking an organised Office Manager & Executive Assistant to the COO in our City of London office. You will run the London premises, lead a small front-desk team, manage seating, supplier contracts, and assist the COO with light EA duties.

You'll coordinate diaries, arrange travel, process expenses, and help create a welcoming, efficient environment for staff and clients in a fast-paced, regulated financial setting.

Qualifications

• Solid track record as an office manager with some diary management experience.
• Invoicing experience, ideally with Concur or similar.
• Expert-level Outlook, Excel, Word and PowerPoint skills.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage the day-to-day running of the London premises.
• Lead the front-desk team and maintain a professional client area.
• Plan seating, coordinate space with IT and facilities, and manage moves.

Skills

Office management

Diary management

Communication

Tools

Concur

Outlook

Excel

Word

PowerPoint

Job description

Office Manager & Executive Assistant to the COO | £50,000 - £55,000 | Permanent | City of London | 5 days office based

An established financial organisation is looking for an organised, people-focused professional to run its London office and provide light-touch EA support to the COO. You'll keep a senior leader's working day on track, look after supplier paperwork and billing, and manage a small front-desk team to make sure the office is a smooth, welcoming place for staff and clients. The ideal candidate will have solid office management experience alongside some experience managing diaries. The working environment is fast-paced, dynamic, and things can change at a moment's notice. As a result, we need someone that is confident and a real team player.

What you'll do:

• Manage the day-to-day running of the London premises
• Lead the front-desk team and keep client areas looking professional
• Plan seating and use of space, working with IT and facilities on desk moves and storage
• Make sure trained first-aid and fire safety volunteers are in place and known to staff
• Hold regular check-ins and appraisals, set objectives and support your team's development
• Approve leave, monitor attendance and involve HR when needed
• Organise the COO's schedule, screen their calls and pass on clear messages
• Write up and share meeting notes promptly
• Arrange business travel and itineraries, and process expense claims
• Keep track of supplier agreements and make sure invoices are coded and paid correctly
• Set up technology and email access for people joining or leaving the business

What you'll need:

• A strong track record as an office manager with some light touch experience supporting senior leadership
• Invoicing experience - ideally using Concur or similar
• Expert-level Outlook, Excel, Word and PowerPoint skills
• Precision in your work and excellent organisational skills
• The ability to balance executive priorities with the needs of a busy office
• Awareness of working in a regulated environment and the judgement to flag issues early
• Experience handling supplier contracts or invoices
• A trustworthy, approachable and proactive manner

Benefits:

• Discretionary bonus scheme
• Generous annual leave allowance
• Enhanced pension contributions
• Season ticket Loan Private Medical Insurance
• Income protection

REF: JRM/225835