Office Manager

Alexander Mae; Swindon; On-site; GBP 36,000 - 40,000; Full time

Benefits offered by this job

Private healthcare

Dental benefits

Pension with employer contribution up 

Job summary

Alexander Mae is seeking an experienced Office Manager to ensure the smooth day‑to‑day running of a Swindon office, support leadership with diary, travel, events, facilities, and HR activities.

Role involves coordinating with multiple teams in a fast‑paced environment, managing confidential information, and driving efficient operations with a 9am‑5pm, office‑based schedule. Salary £36,000–£40,000 plus bonus and benefits.

Qualifications

• Experience in Office Management, Executive Assistance or Senior Administration.
• Excellent organisational and time‑management skills.
• Ability to prioritise competing demands and meet tight deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and sound judgement.
• Experience handling confidential and sensitive information.
• Strong IT skills, including Outlook, Excel, Word and Teams.
• A proactive, flexible and adaptable approach.
• The confidence to work with people at all levels.
• Experience organising corporate events would be advantageous.
• Previous exposure to HR/recruitment or project support would be beneficial.
• Experience within technology, engineering, aerospace, defence or another technical environment would be advantageous.

Responsibilities

• Provide administrative support to the leadership team, including diary management, meeting coordination and minute taking
• Arrange and coordinate business travel
• Organise corporate events, business functions and customer hospitality
• Oversee the day‑to‑day running of the office, including supplies, catering and facilities
• Liaise with landlords, suppliers and other external stakeholders
• Coordinate and host customer and visitor meetings
• Support local community engagement and relationships with external organisations
• Assist the HR team with recruitment activity and interview coordination
• Provide project management and administrative support as required
• Help ensure the office operates efficiently and professionally at all times

Skills

Office management

Executive support

Senior administration

Diary management

Time management

Communication

Attention to detail

Confidential information handling

IT skills

Multitasking

HR/recruitment exposure

Project support

Tools

Outlook

Excel

Word

Teams

Job description

Office Manager

Swindon | Office Based £36,000 – £40,000 + bonus & benefits

We are recruiting for an Office Manager to join a rapidly growing, innovative European technology business with an expanding UK presence.

This is an exciting opportunity to join a business undergoing significant growth, with a new state-of-the-art facility being established in Swindon.

The Role

This is a varied and high‑profile position supporting a growing business unit and its leadership team. You will be responsible for ensuring the smooth day‑to‑day running of the office, while providing administrative and operational support across a busy and rapidly developing organisation.

Working closely with operational, project management and technical teams, this is a role where no two days will be the same.

You will be a confident, highly organised individual who enjoys working with people at all levels and is comfortable managing multiple priorities in a fast‑paced environment.

Key Responsibilities

• Provide administrative support to the leadership team, including diary management, meeting coordination and minute taking
• Arrange and coordinate business travel
• Organise corporate events, business functions and customer hospitality
• Oversee the day‑to‑day running of the office, including supplies, catering and facilities
• Liaise with landlords, suppliers and other external stakeholders
• Coordinate and host customer and visitor meetings
• Support local community engagement and relationships with external organisations
• Assist the HR team with recruitment activity and interview coordination
• Provide project management and administrative support as required
• Help ensure the office operates efficiently and professionally at all times

About You

We are looking for someone with:

• Previous experience in Office Management, Executive Assistance or Senior Administration
• Excellent organisational and time‑management skills
• The ability to prioritise competing demands and work to tight deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and sound judgement
• Experience handling confidential and sensitive information
• Strong IT skills, including Outlook, Excel, Word and Teams
• A proactive, flexible and adaptable approach
• The confidence to work with people at all levels
• Experience organising corporate events would be advantageous
• Previous exposure to HR/recruitment or project support would be beneficial
• Experience within technology, engineering, aerospace, defence or another technical environment would be advantageous

Salary & Benefits

• £36,000 – £40,000 salary
• Approx. 8% bonus
• Private healthcare for the individual, with discounted family membership
• Dental benefits
• Pension with employer contribution matched up to 10%
• Reward and recognition platform
• Cycle to Work scheme
• Electric Vehicle scheme
• 25 days' holiday
• Monday to Friday, 9am – 5pm
• 100% office based

Location

Swindon/office based

This is a fantastic opportunity for an experienced Office Manager, Executive Assistant or Senior Administrator to join a high‑growth organisation and play a key role in supporting its continued expansion.