Office Manager

FM Search & Select Ltd; Scotland; On-site; GBP 25,000 - 40,000; Full time

Job summary

A growing Facilities Management company seeks a highly organised Office Manager to oversee daily operations and support contract administration in South Lanarkshire. This full-time role requires strong knowledge of Simpro software and offers a competitive salary along with career development opportunities in a supportive team environment.

Benefits

Company pension scheme

Opportunities for career development

Friendly and supportive team environment

On-site parking

Qualifications

• Proven experience in Office Manager or senior administrative role in Facilities Management.
• Strong working knowledge of Simpro software is essential.
• Excellent organisational and time management skills.

Responsibilities

• Oversee daily operations and act as a contact for administrative matters.
• Manage job scheduling and work orders using Simpro.
• Provide administrative support to management and ensure accurate data entry.

Skills

Organisational skills

Time management

Interpersonal skills

Communication

Tools

Simpro

Microsoft Office

Job description

Office Manager
Location: Motherwell, Scotland
Sector: Facilities Management
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience

Overview:

Our Client is a growing Facilities Management company looking to recruit a highly organised and experienced Office Manager for their operations in South Lanarkshire. The successful candidate will play a key role in supporting day-to-day office and contract administration, coordinating with field teams and senior management, and ensuring smooth delivery of services. Experience using Simpro software is essential for this role.

Key Responsibilities:

• Oversee the daily running of the office and act as a central point of contact for operational and administrative matters

• Use Simpro to manage job scheduling, work orders, invoicing, and reporting

• Support contract delivery by coordinating engineer diaries, purchase orders, and subcontractor activity

• Provide administrative support to management, including document control, timesheets, and compliance records

• Liaise with clients and suppliers to ensure service standards are maintained and issues are resolved promptly

• Monitor performance metrics, generate reports, and ensure accurate data entry within Simpro

• Maintain stock and equipment logs and ensure purchasing aligns with budget and operational needs

• Assist with onboarding and induction of new staff and ensure training records are up to date

• Manage office supplies, H&S documentation, and support general business administration

Requirements:

• Proven experience in an Office Manager or senior administrative role within a Facilities Management or engineering environment

• Strong working knowledge of Simpro software (essential)

• Excellent organisational and time management skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Ability to work in a fast-paced environment and manage multiple priorities

• Strong interpersonal skills and ability to communicate at all levels

• Knowledge of health and safety procedures in an FM environment is advantageous

Benefits:

• Competitive salary

• Company pension scheme

• Opportunities for career development

• Friendly and supportive team environment

• On-site parking