Finance and Office Manager

Eden Scott; Scotland; On-site; GBP 30,000 - 45,000; Full time

Job summary

Eden Scott is looking for a Finance and Office Manager for a prestigious sporting estate in Angus, Scotland. This vital role includes managing payroll, accounts payable, budgets, and general administrative support, ensuring the estate's financial operations run smoothly. Candidates should have experience in finance and administrative management.

Qualifications

• Experience in finance and office management.
• Knowledge of payroll and accounts payable processes.
• Strong administrative and organizational skills.

Responsibilities

• Manage monthly payroll and ensure accuracy.
• Prepare annual budgets and accounts.
• Maintain staff records and administer training.

Skills

Payroll Management

Accounts Payable

Budget Preparation

Accounting

Administrative Support

Tools

SAP

Docuware

Job description

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Finance and Office Manager, Angus Council

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Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

d9da2ab14b22

Job Views:

9

Posted:

18.06.2025

Expiry Date:

02.08.2025

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Job Description:

Eden Scott is delighted to be retained by our client to recruit for a Finance and Office Manager. This is a unique opportunity to work on one of the finest sporting estates in Scotland, situated in the stunning countryside near Forfar in Angus.

The Finance and Office Manager role is pivotal in the smooth running of the estate, and it's a varied role with the main duties listed below:

• Payroll - Send information for monthly payroll to the accountant in the German head office. Check payroll accuracy, process payments through the bank, and prepare reports for the head office. Prepare contracts, tenancy agreements, and offer letters for new hires, and collect payroll information.
• Accounts payable - Ensure invoices are correctly addressed, filed through Docuware for approval by the Estate Manager, then coded for payment once approved. File paper copies in barcode order.
• Accounts - Assist with the preparation of annual budgets and monthly accounts. Provide account information as required. Work with the accountant to ensure data on SAP and Docuware is accurate and up-to-date. Support auditors during annual account reviews. Ensure all financial statements are signed by Directors for filing.
• Petty cash - Maintain petty cash records with the management team. Process receipts monthly.
• Beaters wages - Ensure sufficient cash is available for wages on shoot days. Keep accurate records of payments and cash balances. Prepare beater lists for the Head Keeper and update payroll information.
• Vehicles - Keep records of all vehicles and equipment. Notify insurers of vehicle transactions. Schedule MOTs and servicing, monitor mileage, ensure timely tax payments, process insurance claims, and maintain documentation.
• Utilities - Ensure properties are billed correctly and bills are accurate. Review council tax bills and update occupancy info.
• Official forms - Complete all required Office of National Statistic forms accurately and timely, including monthly salary reports.
• Staff - Maintain staff records, assist with training bookings, and ensure certificates are filed appropriately.
• Meetings - Take minutes at estate meetings and distribute them. Schedule staff meetings as needed.
• IT - Manage updates from Head Office, report system issues, set up new staff email accounts, purchase IT equipment, and coordinate with IT support.
• Administration - Provide general administrative support, including handling correspondence, tenancy agreements, employment contracts, and leases.