Office Manager

Mileway; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

Mileway seeks a dynamic Office Manager for its Glasgow office to ensure daily operations run smoothly. This role involves organizing office procedures and supporting marketing efforts for properties. The ideal candidate will be a proactive multitasker with strong organizational skills and experience in a similar role. Join a diverse and fast-paced team committed to shaping the future of last mile logistics real estate.

Benefits

In-house learning & development program

Flexible approach to work

Qualifications

• Experience in office management, marketing, or secretarial roles.
• Strong communication skills, both written and spoken.
• A team player with a hands-on approach.

Responsibilities

• Provide daily administrative support to the Regional Director and team.
• Prepare marketing materials for properties, including photography and pricing.
• Manage office contracts and renewals.

Skills

Communication

Organizational Skills

Proactivity

Tools

Microsoft Office Suite

CMS

SharePoint

Job description

We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across more than twenty offices in ten countries.

We are looking for a dynamic and service-minded Office Manager who will be supporting the day-to-day running of our Glasgow office.

The Office Manager will be responsible for organizing and coordinating office administration and procedures to ensure organizational effectiveness, efficiency, and safety. Additionally, the Office Manager will support local teams and play a key role in creating and improving marketing materials for our properties.

The ideal candidate will be a multitasker, able to work independently with little supervision, well-organized, flexible, and enjoy the administrative challenges of supporting a diverse office environment.

Working at Mileway

Launched in 2019, Mileway has rapidly grown into Europe’s leader in last-mile logistics real estate, with over 550 employees across more than twenty offices in 11 countries. We aim to be a different kind of real estate company, with a cloud-based IT infrastructure and a team combining local expertise with the strengths of a pan-European presence.

Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a “can-do” attitude. Our purpose is to be Europe’s leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability, and shaping future cities. We live by our values: Drive, Trust, Grow, Together.

We believe growth comes from supporting the development of our capabilities. We offer an in-house learning & development program, fostering personal, professional, and business growth to help you carve your career path. This role is based at our Glasgow office, requiring presence five days a week, with a flexible approach to work.

What You’ll Do

• Provide daily administrative support to the Regional Director and team
• Ensure the office is well-organized and presentable for staff and visitors
• Manage office contracts and renewals
• Handle inquiries via phone or email
• Prepare marketing materials for properties, including organizing photography, pricing, and posting on platforms like Rightmove and our website
• Maintain high standards for all marketing outputs
• Manage current listings through Mileway's CMS tool
• Track marketing activities with attention to detail

What You’ll Bring

• Experience in office management, marketing, or secretarial roles
• A team player with a hands-on approach
• Strong communication skills, both written and spoken
• A proactive attitude with initiative-taking ability
• Proficiency in Microsoft Office Suite; SharePoint and CMS experience preferred