Business Office Manager

ESS – Defence, Energy and Government Services; Helensburgh; On-site; GBP 34,000; Full time

Job summary

A leading company in Defence, Energy, and Government Services is seeking a proactive Business Office Manager to support the Operations Director at HMNB Clyde. This pivotal role ensures smooth coordination across the Senior Leadership Team and entails managing diaries, communications, and key operational functions at a strategic military site.

Benefits

Contributory pension scheme

Career Pathways and MyLearning programmes

Digital GP access

Travel discounts

Grocery discounts

Cinema ticket discounts

Cash rewards program

Wellness and mindfulness classes

Qualifications

• Exceptional organisational and communication skills required.
• Confidence in managing senior stakeholder relationships.
• Strong proficiency in Microsoft Office (Excel, PowerPoint).

Responsibilities

• Manage the Operations Director's diary, travel, and inbox.
• Prepare reports, manage meetings, and coordinate communications.
• Oversee office operations and administrative functions.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Stakeholder management

Initiative

Job description

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Business Office Manager – HMNB Clyde

Monday to Friday

9am - 5pm (With Flex)

£33,337 Per Annum

We’re looking for a proactive and highly organised Business Office Manager to support our Operations Director at HMNB Clyde. This critical role ensures seamless coordination across our Senior Leadership Team (SLT) and acts as a vital link between ESS and key internal and external stakeholders, including strategic partners and military personnel.

Key Responsibilities

• Full diary, travel, and inbox management for the Operations Director
• Co-ordination and support for senior leadership meetings, including agendas, minutes, and actions
• Oversight of office operations and all central administrative functions
• Lead point of contact for internal and external communications
• Preparation of key reports, presentations, and action logs
• Management of access for visiting Compass staff and oversight of security clearance processes
• Running the 24-hour single point of contact help desk and supporting reporting systems
  
  
  

What You’ll Bring

• Exceptional organisational and communication skills
• Confidence in managing senior stakeholder relationships
• Ability to take initiative, handle sensitive information confidentially, and prioritise tasks in a fast-paced environment
• Strong proficiency in Microsoft Office (Excel, PowerPoint)
• Resilient and able to handle multiple tasks under tight deadlines.
• Thrives in a fast-paced, dynamic environmen
  
  
  

This is a pivotal role in supporting operational excellence and senior leadership at one of the UK’s most strategic sites.

Benefits

We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:

• Contributory pension scheme
• Grow your career with our Career Pathways and MyLearning programmes
• Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
• Exclusive travel discounts with TUI, Expedia, Booking.com and many more
• Save money on your food shop with discounts on Tesco, Sainsbury's, Morrisons and many more
• Up to 44% off cinema tickets to enjoy your favourite blockbuster
• Receive cash rewards every time you spend and use them on a wide range of brands
• Un-wind with us with free wellness, mindfulness and exercise classes
• You can share all discounts and offers with your friends and families
  
  
  

About Us

Part of Compass Group UK&I, ESS is the Defence, Government, and Energy services sector of Compass Group UK & Ireland. We support 250+ UK military establishments, high profile police, secure environments and government sites, along with a range of onshore and offshore facilities including platforms, drilling rigs, floatels and offices for the energy sector. We know that a friendly face makes all the difference, so we look for people who are passionate about delivering excellent customer service, at all levels, to join our teams.

Job Reference: com/1605/99106001/52544865/SU #SCOT #Defence

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Services

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