Office Manager

Staging It; Oxford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in Oxford is seeking a proactive Office Manager to oversee facilities and personnel management within a dynamic work environment. This permanent role offers hybrid working options and a competitive salary depending on experience. The ideal candidate will ensure smooth office operations while collaborating with various departments.

Qualifications

• Prior experience in office/facilities management and team leadership.
• Calm under pressure with a proactive, flexible attitude.

Responsibilities

• Oversee H&S duties for the Oxford office, including fire safety and compliance.
• Manage holiday and sickness records; support absence procedures.
• Organise team meetings and liaise with IT on support issues.

Skills

Communication

Organisational Skills

Proactive Attitude

Tools

Microsoft Office

Job description

Robert Half LTD are working with a well-established business who are seeking a proactive and organised Office Manager to join their team. The successful candidate will be based at a large head office in Central Oxford (10 minutes from the train station), and will have the option of hybrid working (2 days WFH).

This is a varied and fast-paced role, ideal for someone who enjoys a dynamic working environment and has a strong background in both people and facilities management. You'll play a key role in ensuring the smooth day-to-day operation of the office, while supporting wider business objectives in collaboration with HR, IT, Accounts, and team leaders.

This is a permanent role, paying £30k-£40k DOE.

Key Responsibilities

Facilities & Health and Safety

• Oversee all H&S duties for the Oxford office, including fire safety and first aid compliance.
• Coordinate office maintenance and contractor relationships, including cleaners and tradespeople.
• Maintain risk assessments and the Business Continuity Plan.
• Ensure kitchen supplies, shredding collections, and general office upkeep are managed efficiently.
  
  

General Office Administration

• Process invoices and staff expense claims.
• Organise team meetings and events.
• Liaise with IT on support issues and assist in managing tech resources.
• Support implementation of business changes and ensure duty compliance reporting.
  
  

Personnel Management

• Manage holiday and sickness records; support absence procedures and return-to-work interviews.
• Lead staff inductions and coordinate appraisals in line with company standards.
• Assist in local recruitment activity and line manage administrative staff.
  
  

Person Specification

• Prior experience in office/facilities management and team leadership.
• Excellent communication skills and a confident, approachable manner.
• Strong organisational skills and the ability to manage a varied workload.
• Computer literate (Microsoft Office).
• Calm under pressure with a proactive, flexible attitude.
  
  

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.