Office Manager

Bespoke Careers; Manchester; On-site; GBP 26,000 - 34,000; Full time

Job summary

A growing architecture practice in Trafford Park, Manchester is seeking an Office Manager to oversee the day-to-day running of the studio and its operations. The role involves coordinating meetings, handling HR administration, organizing CPD sessions, and supporting finance and document control in a small, collaborative team.

You will be highly organised, able to manage multiple priorities, and comfortable interacting with senior staff.

Qualifications

• Previous experience as an Office Manager or equivalent role.
• Highly organised with excellent attention to detail.
• Confident communicator who works well with senior staff.
• Able to manage multiple priorities and take ownership of tasks.
• Strong IT skills, particularly Microsoft Office.
• Experience in architecture/design/engineering or professional services is advantageous.
• Knowledge of ISO processes/accreditation is beneficial.
• Familiarity with project administration or document control would be useful.

Responsibilities

• Support day-to-day running and organisation of the Manchester studio.
• Manage meeting rooms, facilities and general office administration.
• Act as first point of contact, answer calls and welcome visitors.
• Coordinate meetings, appointments and office requirements.
• Support HR administration and maintain records.
• Organise CPD sessions and internal studio activities.
• Assist with invoicing and basic finance administration with external accountants.
• Support document control and maintain accurate practice information.
• Provide general project and administrative support to the wider team.
• Help maintain and develop office processes as the practice grows.
• Support ISO systems and procedures.

Skills

Office management

Organisation

Communication

Multitasking

IT skills

Microsoft Office

Team coordination

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for an Office Manager to join a growing, director-led architecture practice based in Trafford Park, Manchester.

The practice works across a range of sectors, with particular expertise in healthcare and public-sector projects, and has a strong focus on design quality, technical delivery and client relationships. The team is currently around 10 people and this is a key role in helping to support the continued growth and smooth running of the studio.

This would suit someone who enjoys being the person who keeps an office organised, is comfortable working closely with senior people and is happy to take ownership of a broad range of administrative and operational responsibilities.

Key Responsibilities

• Supporting the day-to-day running and organisation of the Manchester studio
• Managing meeting rooms, office facilities and general office administration
• Acting as a first point of contact, answering calls and welcoming visitors
• Coordinating meetings, appointments and office requirements
• Supporting HR administration and maintaining relevant records
• Organising CPD sessions and internal studio activities
• Assisting with invoicing and basic finance administration, working alongside external accountants
• Supporting document control and maintaining accurate practice information
• Providing general project and administrative support to the wider team
• Helping to maintain and develop effective office processes as the practice grows
• Supporting the practice's ISO systems and procedures

Skills and Experience

• Previous experience as an Office Manager, Office Coordinator, Practice Coordinator or similar role
• Highly organised with excellent attention to detail
• Confident communicator who enjoys working with people at all levels
• Comfortable managing multiple priorities and taking ownership of tasks
• Strong IT skills, particularly Microsoft Office
• Experience within an architecture, design, engineering, construction or professional services environment would be advantageous
• Knowledge of ISO processes/accreditation would be beneficial
• An understanding of project administration or document control would be useful
• Professional, personable and proactive, with a hands-on approach
• Comfortable working in a small, collaborative team where the role is varied